Job Description

Under general supervision, provides comprehensive administrative assistance to brokers and managers, including expense report creation, agreement drafting, invoice processing, marketing material creation, and meticulous document management. The ideal candidate will possess exceptional communication, time management, and organizational skills. This role requires a self-starter who is adept at multi-tasking and has a keen attention to detail.

Essential Job Duties:

General Administrative Duties:

Great communication, time management, and organizational skills.

Self-starter with attention to detail and ability to multi-task.

Data Management:

Perform full data import for each site, ensuring accuracy by verifying client worksheets, systems, leases, and reaching out to client admin when information is missing.

Provide previous rental history, including deal restructuring, types of escalations, and annual bumps.

Organize and manage leases/abstracts for each site, sorted client by client into scans.

Task Management:

Create To Do's when new sites are assigned.

Draft Documents as backup.

Provide drafting services for clients.

Financial and Contract Management:

Assist in quarterly reconciliation.

Ensure QuickBase backup for data integrity.

Handle Dispo contracts efficiently.

Submit bills on behalf of representatives directly to clients.

Other Job Functions:

Assist on various projects as needed.

Skills, Education and Experience

Bachelor’s degree; preferably in related subjects such as Economics, Finance, Mathematics, Business Law

Must be familiar with PC applications such as MS-Excel MS-PowerPoint and MS-Word.

Experience with computerized accounting systems a plus.

Strong analytical, writing and communication skills 

Strong organizational and multi-tasking skills