Job Description
BASIC PURPOSE OF THE JOB
Provides high-level administrative and clerical support to Ambulatory Services Directors and leadership team, ensuring smooth day-to-day operations, timely communication, and accurate record-keeping for all Ambulatory Services service lines.
REPORTS TO
JOB REQUIREMENTS
Supervisory Responsibilities: NO
Number of Direct Reports: (Only complete if Supervisory Responsibilities is “YES”)
Minimum Education: High School/GED required; Associates Degree in business, health administration or related field preferred
Degree:
License/Certification Required: none
Minimum Work Experience: Two years administrative or office-support experience preferred; health-care environment a plus.
REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES
- Proficiency in MS Office 365 (Word, Excel, PowerPoint, Outlook).
- Ability to set up and troubleshoot virtual meeting platforms (Teams, Zoom).
- Excellent written and verbal communication skills
- Strong organizational abilities with keen attention to detail
- Ability to handle confidential information in accordance with HIPPA and organizational policy
- Familiarity with ERP/HRIS or purchasing systems (Workday experience a plus).
DUTIES AND RESPONSIBILITIES
- Administrative support, including managing calendars, scheduling meetings, preparing agendas, recording minutes for Ambulatory leadership committees.
- Maintain electronic and hard-copy files for policies, contracts, vendor agreements, and regulatory documentation.
- Process purchase orders, check requests, expense reimbursements; track invoices and budget variances, including grant funded purchases, and hospital-based camps.
- Arrange conference rooms, catering, and AV support (Teams) for Ambulatory Directors.
- Maintain provider database to include expiration dates for licensure, DEA, hospital privileges, board certifications, MOC’s, and CME.
- Maintain intranet home pages, Workday org charts, updated provider rosters
- Order and maintain office supply stock.
- Provide occasional after hours support during accreditation surveys, critical go-lives, camps.
- Maintain and communicate reports including Unlocked Notes, APP co-sign reports, wRVU reporting/tracking, Denial Reports, Monthly financials.
- Coordinate and assist with delivery for off main campus employee appreciation events and organizational needs
- Provide additional program support and perform other related duties as assigned.
PHYSICAL REQUIREMENTS-Note: Reasonable accommodations may be made for individuals with disabilities to perform the essential functions of this position.
- Light lifting, pushing and pulling is required for 10-20 lbs occasionally, and frequent moving of objects of less than 10 lbs is required. Frequent sitting with some walking, standing, squatting, bending and reaching is required. Keyboard/computer use and/or repetitive motions may be required.
Come work where you can make a difference everyday.
