Job Description

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Alumni Relations and Gift Processing Coordinator

Job Profile Title

Coordinator, ProgramThe University of Pennsylvania Carey Law School is one of the nation’s oldest and most distinguished law schools. The school offers a distinctive cross-disciplinary legal education, drawing on the depth and breadth of the University of Pennsylvania. The resulting intellectual opportunities and professional relationships bridge traditional boundaries and disciplines, making the University of Pennsylvania Carey Law School an extraordinarily supportive academic community for its scholars and students alike.

The University of Pennsylvania Carey Law School staff play a critical role in providing a world-class educational environment, supporting faculty, students, alumni, and fellow staff members in a collaborative and ambitious environment.

This is a dual report position under the supervision of the Director of Alumni Engagement and the Assistant Director of Data Services. The primary functions of this position are to provide support to the alumni relations team and to process gifts and pledges to Law Development and Alumni Relations ("LDAR").

Alumni Relations

• Support the Director of Alumni Engagement, Associate Director of Alumni Engagement, and Assistant Director of Alumni Engagement.
• Provide comprehensive event support for all alumni relations events, including Reunion Weekend, Law Alumni Society Board Meetings, and regional club and affinity group events. Responsibilities include creating signage, invitations, RSVP sites (Qualtrics and Cvent), nametags, and briefing documents, as well as staffing events as needed.
• Maintain accurate and up-to-date contact information for all graduates as it is received through various channels. Enter personal data and event attendance into the University Compass (Salesforce) database.
• Collaborate with Communications and other Law School departments to develop and manage a schedule of alumni email communications. Build, review, and send communications.
• Help manage Penn Carey Law's alumni-facing social media platforms and the LDAR website, ensuring content is current and engaging.
• Research and request reports as needed to identify alumni in specific regions and practice areas (among other search terms) as requested.
• Manage Cvent process for reunion weekend (update reunion app, track attendance, payments and donations).
• Maintain a master event calendar and database for all events planned and executed by the Law Development and Alumni Relations department, sharing updates with LDAR, the Law School events calendar, and Central DAR as appropriate.

Gift Processing

• Ensure the proper receipt and tracking of all incoming gifts and pledges that arrive through LDAR including the completion of gift transmittals for processing and scanning of gift paperwork for archives.
• Track long-term pledges and pledge payments for both restricted and unrestricted funds. Work with the Assistant Director of Data Services to send out pledge reminder notices.
• Work with Stewardship team to track gift acknowledgment letters for gifts.
• Create daily gift reports, verify proper processing, and submit gift adjustment requests as needed.
• Organize and manage all confidential financial records, including protecting credit card privacy.
• Work with the Alumni Relations team and the Assistant Director of Data Services to track and segregate reunion ticket purchases and reunion class gifts to the annual fund.
• Assist the Gift Officers and Assistant Director of Data Services with managing gift agreements in Compass (Salesforce).
• Provide varied and complex support and assistance to all staff as necessary (reports, event staffing, etc.).
• Additional duties as assigned by the Assistant Director of Data Services.

Other

• Other duties as assigned

Qualifications

• Bachelor’s Degree or equivalent in experience required
• 2-3 years’ experience in related field or equivalent combination of education and experience is required
• Excellent written and verbal communication skills
• Organized, adaptable, energetic and articulate with a positive attitude
• Demonstrated ability to work independently and as part of a team
• Strong proficiency in Microsoft Office Suite (especially Excel) and familiarity with social media platforms preferred
• Experience with Cvent, Qualtrics, Salesforce, and MarketingCloud a plus
• Ability to travel and staff events
• Ability to work occasional evenings and weekends

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

Law School

Pay Range

$24.21 - $33.00 Hourly Rate

Salary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job’s level. Internal organization and peer data at Penn are also considered.

Equal Opportunity Statement

The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin(including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protectedunder applicable federal, state or local law

Special Requirements
Background checks may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

• Health, Life, and Flexible Spending Accounts Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.

• Tuition Take advantage of Penn's exceptional tuition benefits You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.

• Retirement: Penn offers generous retirement plans to help you save for your future. Penn’s Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.

• Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.

• Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you’re newly hired, you won’t have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.

• Wellness and Work-life Resources Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That’s why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.

• Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.

• University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University’s libraries and athletic facilities, or visit our arboretum and art galleries. There’s always something going on at Penn, whether it’s a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you’re right in the middle of the excitement—and you and your family can enjoy many of these activities for free.

• Discounts and Special Services From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.

• Flexible Work Hours:Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.

• Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.

• Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

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To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay