Job Title: Alumni and Parent Relations Student Team Lead (WS-ST3)
Classification: Student Employee (non-exempt)
Name and Address of Employer: St. Olaf College, 1520 St. Olaf Ave, Northfield, MN 55057
If the position requires the student to work off campus, provide the name and address here:
Department Name: Alumni and Parent Relations
Unit Number (5 digits): 16202
Length of Position: See Employment Authorization
Contact Person/Supervisor: Engagement Operations Specialist
Wage Range: $12.00-13.00/hour
Description of the Position: (Purpose of the Position):
The Student Assistants will work closely with the Staff of Alumni and Parent Relations to support programming and events. This position will assist with volunteer recruitment and management, event planning, data entry, prospect research, and the annual Viking Update (a 50th reunion yearbook). The Student Assistant will also provide support for general office duties and signature events (Homecoming, Reunion, and Alumni Awards).
The Team Lead will be responsible for student assistant tasks in addition to larger office projects, assisting with the training of Student Assistants and have a supervisory role as being the person responsible for answering student questions. They will be responsible for checking the Student Assistant work and asked to work specific events with the Alumni and Parent Relations professional team. The Team Lead will also be responsible for assisting in creating training materials and interviewing new applicants for summer and the following academic year.
Transferable Skills:
Data management, prospect research, organizational skills, problem solving, time management, customer service, hospitality skills, event management and computer programs including: Raiser’s Edge, WordPress, Microsoft Office Suite, Google Suite, AlumnIQ (registration platform), ASANA (project management tool), Wufoo, and Photoshop
Interviewing, training and supervising fellow student workers.
Duties and Responsibilities:
Chapter, Office & Event Related Responsibilities
Office support with email, phone and other tasks as assigned. Research and analyze prospective volunteer records using Raiser’s Edge. Assemble event packages and thank you notes to volunteers around the country. Manage event registration and record keeping using AlumnIQ registration platform. Write and mail cards to new Ole parents. Attend local events and provide event support on-site.
Viking Update Responsibilities
Includes editing 350-word biographies submitted by alumni in accordance with the college style guide while still respecting the author’s voice for the 50th reunion Viking Update, working with Viking Update design specialist to prepare final copy for print, including individual biographies, cover pages, “In Remembrance” section, and class lists.
Qualifications: (Education/Experience/Skills)
Must be a current St. Olaf student, preferably a student interested in remaining in this position for two or more years. Must have at least 2 years of experience in the Alumni and Parent Relations Office as a Student Assistant or equivalent experience. Strong research, writing and editing, and phone skills are required.
This job description is for general information purposes. It is not intended to list all duties and responsibilities of the position. This job description is subject to change at any time by St. Olaf College, with or without prior notice.
