Job Description
Job Location: Sweet Briar College - Sweet Briar, VA 24595
Position Type: Full TimeEducation
Level: 4 Year Degree
Travel Percentage: Up to 25%
Job Category: EducationSweet Briar College is a women’s liberal arts institution, located in Central Virginia approximately 12 miles north of Lynchburg and 60 miles south of Charlottesville. Founded in 1901, the College’s curriculum encompasses a comprehensive baccalaureate program in the arts, sciences and humanities, as well as graduate programs in education. It is one of two women’s colleges in the United States offering an ABET-accredited engineering degree. As an Equal Opportunity Employer, Sweet Briar College is committed to enhancing our community and encourages applications from qualified individuals with varied backgrounds, experiences and ideas who would increase the diversity of the College.
Mission Statement: Sweet Briar College challenges and inspires women, forging ethical leaders with the skill, compassion, and vision to create a more just and sustainable world.
Job Title: Alumnae Relations & Development (AR&D) Team Support Specialist
Classification: Hourly
, Non-exempt
Reports to: Sweet Briar Fund Associate
Job
Summary: Provide department-wide assistance to support fundraising and alumnae engagement on and off campus, with a focus on supporting the Sweet Briar Fund and other fundraising initiatives.
Position Type/Expected Work Hours: Full time, Monday through Friday 8:30 am to 5:00 pm with flexibility for events or special projects on occasional evenings/weekends as needed.
Essential Responsibilities:
- Work actively with the AR&D staff members and constituent groups, including faculty and staff.
- Manage calendars, action items, and follow-ups for the Sweet Briar Fund, other fundraising and planned giving assignments.
- Collaborate with AR&D staff to create and implement proposals, update mailings,invitations, and other donor correspondence.
- Provide administrative support for the stewardship of foundations, corporations, and government agencies.
- Clerical duties include answering phones for the AR&D department, logging all calls, reporting, purchasing, and correspondence.
- Reconcile and ensure accuracy of outside vendor billing, process expense reports and purchasing cards statements.
- Assist AR&D team members to ensure increased alumnae engagement.
- Coordinate phone coverage with staff members.
- Work cooperatively with other campus departments.
- Maintain the appearance of lobby and conference areas for visitors and staff.
Qualifications
Required Qualifications:
- High school diploma
- Detail-oriented, strong work ethic and positive attitude
- Must possess excellent customer service skills on the phone and in person
- Strong written and verbal communication skills with attention to detail
- Excellent time management, interpersonal skills, and customer service abilities
- Able to maintain confidentiality with written and verbal communications with high degree of trustworthiness, discretion and professional judgment
- Competently interact with a culturally and ethnically diverse population of visitors, alumnae, students, parents, faculty and staff
Preferred
Qualifications:
- Sweet Briar College graduate
- Bachelor’s degree
- Two years in alumnae/alumni relations, constituent relations, or related field
- Two years or more of relevant institutional experience
- Proficient in MS Word, Excel, PowerPoint and Google platforms and be able to work independently to merge documents, create labels and sort documents and spreadsheets.
Work Environment: Indoor office and outdoors across campus in varying types of weather
Physical Demands: Able and willing to move small boxes and other office items up to 35 lbs. Will pick up and deliver materials throughout the campus.
Travel: limited to errands off campus
Other duties - This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.
