Job Description

Job Location: CHESHIRE, CT 06410
Salary Range: $23.00 Hourly

Experience a Workplace Where Culture, Wellness, and Purpose Come Together
Step into a uniquely inspiring environment where meaningful work meets a mission-driven culture. As a nonprofit, faith-based organization, we are dedicated to redefining senior living—celebrating life, dignity, and connection in everything we do.
Here, you’ll have the opportunity to build genuine relationships and witness the impact of your care each day.
- Be part of a mission that matters
- Form meaningful connections
- Thrive in a supportive, values-driven workplace
- Choose a career with purpose and lasting impact
Discover the difference. See it for yourself at Elimpark.org
ALSA DEPARTMENT
JOB TITLE:                Billing/Scheduling Administrative Assistant
REPORTS TO:             Director of Assisted Living Services
SALARY CLASSIFICATION:      Hourly

General Description:   This position is responsible for billing and clerical support to the Assisted Living department. Scheduling the ALSA CNA staff.  Manage call outs, time off requests, schedule changes, overtime usage, and on call after hours. Resolves scheduling conflict issues to reach a positive outcome. Responsible for helping schedule consult appointments, transportation, and staff when needed for ALSA residents.
Essential Job Functions:
1.        Preforms Administrative billing and scheduling as needed in a timely manner.
2.         Assumes responsibility for the scheduling of CNAs on all shifts through the
development, preparation and maintenance of staffing schedules that meet the needs          of the facility and state requirements. Enters schedule changes to master schedule.
3.         Approves time off and extra shift requests with approval of the ALSA Director.
4.         Effectively communicates with ALSA Director to determine staffing needs. Assigns
personnel and adjusts staffing patterns to provide safe and equitable
coverage.
5.         Ensures all schedules are posted per timeline by holding all staff accountable for the             submission of time requests, changes, and draft schedules in a timely manner.
6.         Records all information in a clear and organized method
7          Arranges consults appointments in a timely manner, arranges transportation,            schedules an aide when needed to accompany resident as indicated by Nurse.
Communicates all scheduled appointments to residents/families.
8.         Maintains established departmental policies, procedures and objectives. Demonstrates             flexibility in working hours to meet departmental needs.
9.         Participates in the orientation of all nursing personnel to the scheduling practices and             guidelines.
10.       Enhances professional growth and development through participation in educational             programs, current literature and workshops.
11.       Monitors staff overtime and minimizes usage.
12.       Performs any other job-related duties and responsibilities that may become necessary              as directed by the Supervisor.
13.       Participates in on call coverage rotation.
Key Characteristics:
- Demonstrates neatness, accuracy and dependability.
- Contributes, develops and carries out new ideas.
- Demonstrates an ability to work with others.
- Ability to work independently.
- Ability to work in cost and time efficient manner.
- Teach skills and knowledge to new staff.
- Wear appropriate clothing/uniform.  The appearance is neat and well kept.
- Relates well with residents; is friendly, pleasant and appropriately professional.
- Demonstrates good safety habits­—uses equipment appropriately.
- Attendance/punctuality—comes to work when scheduled and on time.
- Supports and upholds the ANGELS Culture.
- Attends required in-services.
Physical Requirement (with or without reasonable accommodation):
- While performing the duties of this job, the employee is regularly required to stand, walk, use hands to finger, handle or feel, reach with hands and arms, talk, hear and listen, taste and smell.
- While performing the duties of this job, the employee is required to sit, climb or balance, stoop, kneel, crouch or crawl.
- Must regularly lift and/or move up to 10 lbs and occasionally lift and/or move up to 50lbs.
- Specific vision abilities required include close vision, distance vision, color vision, depth perception, and ability to adjust focus.
Equipment to be used:
- Computer, fax, copier, scanner, calculator, postage machine
Key Accountabilities:
- Manages billing and administrative duties as assigned.
- Assumes responsibility for scheduling ALSA CNA s, providing for adequate, safe
staffing levels and timely postings.
3.   Complies with facility policy as it relates to call outs, vacation, time off requests, overtime, and pay differences such as shift and quarterly bonuses, shift differentials.
4.   Documents accurately all payroll information for processing ALSA employees’ paychecks.
5.  Assists in clerical duties within the dept such as filings, mailings, copying etc.
6.  Arranges consults appointments in a timely manner, arranges transportation, and

QualificationsWork Area and Working Conditions:
- Well lighted, well-ventilated office.
- Subject to frequent interruptions
- Moderate noise level.

Qualifications:
- High School graduate, or GED
- Experience in customer service-related field.
Elim Park is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status