Essential Functions & Key Responsibilities for Administrative Assistant
· Maintain strict confidentiality of all personnel records and employee information.
· Assists in the recruiting process to include processing applications and new-hire paperwork, interviewing candidates as needed and tracking applicant flow information.
· Maintains personnel records of active and terminated employees according to company policy.
· Enters new hire information, personnel changes, and payroll information into HRIS system.
· Answers questions concerning benefits, schedules, uniforms, policy and escalates employee concerns in a professional and timely manner.
· Coordinates fingerprints for the USPS line of services and serves as signatory for SIDA badging applications.
· Maintains schedules, compiles reports, and prepares billing information.
· Maintains OSHA records and assists in administering on-the-job injury reporting.
· Processes internal/external communications as needed.
· Keep records of all information related to employee documentation.
· Perform other related duties as assigned within the appropriate skill and experience capabilities expected for this position.
Qualifications for Administrative Assistant
· Administrative experience: 2 years (Preferred)
· Proficiency in Microsoft Word & Excel: 2 years (Preferred). Intermediate or Advanced Skills (Most Competitive)
· Ability to multi-task with excellent time management and organizational skills
· Exemplify strong ability to be flexible, resourceful and make sound judgments.
· Ability to maintain positive relations with internal and external contacts.
· Exemplify strong problem-solving skills with the ability to anticipate needs and improve processes.
· Experience working in a fast-paced environment and effectively manage competing demands.
*** This is NOT a hybrid role; Remote work is not permitted. Job is on site and work week is in airport operations
Pre-requisite:
· Must be a local (in-state) resident.
· Must be 18 years of age.
· Ability to pass up to a 10-year background check
· Must be at least 18 years of age.
· Must have authorization to work in the United States as defined by the Immigration Reform Act of 1986.
· Must complete SIDA training to obtain an airport authority identification security badge.
· Must possess a High School diploma or GED.
