Level Up Talent Solutions

AI-Powered Executive Assistant

Level Up Talent Solutions  •  Remote  •  1 month ago
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Job Description


This is a remote position.


We are looking for a Lean-Pro tech-savvy, and highly resourceful Executive Assistant who operates as an AI-augmented strategic partner to our CEO. This is not a traditional assistant role — you will leverage AI tools (such as Microsoft Copilot, Claude.ai, ChatGPT, and similar platforms) to manage, prioritize, filter, and execute work at a speed and quality level that was previously only possible with a full support team.
If you’re a fast learner who gets excited about new technology, thrives on figuring things out independently, and loves the idea of combining human judgment with AI-powered efficiency, this could be the perfect role for you.
Responsibilities:
CEO Enablement & Daily Operations
● Own and manage the CEO’s calendar, inbox, scheduling, meetings, and travel using AI scheduling and
triage tools.
● Deliver a daily morning briefing summarizing the day’s agenda, overnight email highlights, key priorities,
and any items requiring the CEO’s direct attention.
● Interact naturally with the CEO via text, voice memo, Teams, or email — capturing notes, dates,
contacts, and action items from any channel and organizing them into a structured system.
● Attend key meetings (live or via AI transcription tools), capture notes, track action items, and ensure
follow-through.
● Prioritize and filter communications to reduce noise and protect the CEO’s focus time.

AI-Powered Productivity
● Set up, manage, and continuously improve AI assistant tools (e.g., Lindy, Microsoft Copilot, Fireflies) to
automate email triage, meeting prep, follow-ups, and task extraction.
● Use AI tools to draft email replies, pre-meeting research briefs, and end-of-day summaries in the CEO’s
voice and style.
● Track priorities, deadlines, and commitments across tools — surfacing what matters without the CEO
needing to ask.
● Proactively research and recommend new AI tools, workflows, and automations that improve executive
operations.

Business Support
● Develop a working understanding of Narwal’s business, operations, key clients, and growth priorities.
● Act as a liaison for internal teams and external partners on behalf of the CEO.
● Coordinate across sales, marketing, delivery, and HR to keep initiatives moving.
● Support business development and client coordination activities with research and preparation.

Administrative Excellence & Travel
● Handle expense reporting, travel planning, and personal administration with discretion.
● Coordinate complex travel arrangements including flights, hotels, ground transport, and itineraries
(advanced).
● Support presentation creation using Microsoft PowerPoint, Copilot, Claude.ai for meeting prep, client
decks, and internal reviews (advanced).

Strategic Partnering
● Be the CEO’s trusted thought partner, someone who understands his work style, anticipates needs, and
operates one step ahead.
● Develop deep familiarity with Narwal’s clients, culture, and decision-making dynamics.
● Protect the CEO’s time and energy by filtering distractions, solving problems independently, and
knowing when to escalate vs. handle.


Requirements


● At least 3 years of experience supporting C-level executives (EA, Chief of Staff, or similar roles).
● Demonstrated experience using AI tools in a professional setting (e.g., ChatGPT, Microsoft Copilot, Claude.ai, Zapier, or similar).
● Proficiency with Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint), etc.
● Strong written and spoken English — able to draft professional communications in the CEO’s voice.
● Proven ability to learn new tools and workflows independently and quickly.
● Experience with AI-powered executive assistant platforms.
● Familiarity with automation tools (Zapier, Make/Integromat, Power Automate).
● Exposure to professional services, IT services, or fast-paced startup environments.
● Experience creating presentations using Power point and/or Copilot.
Level Up Talent Solutions

About Level Up Talent Solutions

At Level Up Talent Solutions, we help growth-minded coaches, consultants, agency owners, and BPOs scale smarter, without burnout.

We’ve built a $0–$5M ARR business in just five years with zero outside funding. Now, we empower entrepreneurs to do the same by connecting them with Lean-Pro Talents, highly trained, proactive professionals from the Philippines who plug into your business, drive results, and support long-term growth.

Whether you're buried in admin or struggling to hire, we bring the people, systems, and structure to help you grow with clarity and confidence.

🔹 Who We Serve

Online businesses scaling to consistent monthly revenue

Coaches and consultants ready to delegate

BPOs and small enterprises needing smarter hiring

🔹 What We Offer

Virtual Assistant Services

Business Process Outsourcing (BPO)

Recruitment Process Outsourcing (RPO)

🔹 Why We're Different

Done-for-you, not DIY

Vetted Lean-Pro Talents™, not freelancers

Systematic, scalable solutions — no guesswork

Ready to level up your team and operations?

📩 Message us or visit: www.lvluptalentsolutions.com

Industry
Consulting & Advisory
Company Size
1-10 employees
Headquarters
Consolacion, PH
Year Founded
Unknown
Website
lvluptalentsolutions.com
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