Job Description

We are seeking a highly tech-savvy, detail-oriented AI-Enhanced Virtual Assistant to support our

team remotely in administrative, operational, and AI-integrated functions. This role goes beyond

traditional VA duties. You’ll play a key part in implementing AI solutions to improve business

operations, customer engagement, and decision-making processes.

Requirements

AI & Tech Integration:

• Implement and manage AI tools (e.g., ChatGPT, Zapier, Notion AI) to automate and enhance business operations

Support AI-driven systems for:

• Member Retention & Churn Prediction – Identify at-risk members, automate outreach, and escalate when needed
• Curriculum Tracking & Progress Updates – Monitor attendance, skill progression, and send personalized updates
• Staff Scheduling Optimization – Forecast demand and auto-assign shifts using AI
• 24/7 Sales & Lead Management – Automate lead capture, follow-up, and conversion via SMS, email, and chat
• Performance Dashboards & Insights – Summarize key metrics and provide actionable recommendations
• Cultural Feedback & Exit Intelligence – Gather feedback, suggest morale improvements, and handle cancellation recovery
  

Administrative Support

• Manage calendars, schedules, and email inboxes
• Organize digital files and documents for easy retrieval
• Prepare presentations, reports, and documents using AI-enhanced tools
  

Communication Management

• Draft and respond to internal/external communications
• Create meeting recaps and AI-generated follow-up summaries
• Manage team notifications and updates across platforms like Slack or Teams
  

Project & Task Coordination

• Track tasks and progress using tools like ClickUp, Asana, or Trello
• Conduct online research and summarize insights using AI
• Support project planning and collaboration across teams
  
  Client Support & Interaction

• Provide prompt responses to client inquiries and escalate when needed
• Use chatbots and AI to improve service quality and speed
• Handle sales-related communication and appointment setting via SMS and email
  

Qualifications & Skills:

• Proven experience as a Virtual Assistant or in a similar administrative/support role
• Highly tech-savvy with hands-on experience using AI tools (e.g., ChatGPT, Notion AI, Jasper, GrammarlyGO)
• Familiarity with automation platforms like Zapier or Airtable to streamline tasks
• Proficient with productivity and communication tools such as Google Workspace, Microsoft Office, Slack, and Zoom
• Strong written and verbal communication skills in English
• Able to work independently, manage multiple priorities, and maintain confidentiality
• Detail-oriented, organized, and quick to learn new technologies
• Has coaching and consultative experience in a similar role
• Preferred leadership experience

Benefits

Why Join Us?

Flexible work-from-home opportunity.

Opportunity to contribute to a growing business by enhancing efficiency and client experience.

Supportive and collaborative work environment.