Job Description

AI Automation Specialist (AI Workflows + Zapier + Make + OpenAI + Process Automation)

Full-Time Remote | U.S. Business Hours

About the Role

We’re hiring a highly analytical and execution-focused AI Automation Specialist to design, build, and maintain AI-powered automation systems that eliminate manual work and improve operational efficiency across the business.

This is not a theoretical AI role.
This is a hands-on implementation role for someone who understands:

• Automation workflows
• AI integrations
• APIs
• Operational systems
• Scalable process design

You’ll work across multiple business functions including:

• Operations
• Customer support
• Marketing
• Reporting
• CRM workflows
• Onboarding
• Internal systems

Your goal will be to automate repetitive work and improve business efficiency using AI and automation tools.

If you enjoy building systems that save hours of manual work every week, this role is a strong fit.

What You’ll Own

Process Analysis & Automation Design

• Analyze existing workflows and identify automation opportunities
• Replace repetitive manual tasks with scalable automation systems
• Design AI-powered workflows that improve:
• Efficiency
• Accuracy
• Scalability
• Operational speed
• Translate business needs into practical automation solutions

AI Workflow Development

• Build and maintain workflows using:
• Zapier
• Make
• n8n
• Power Automate
• Integrate AI models including:
• ChatGPT
• Claude
• Gemini
• OpenAI APIs
• Anthropic APIs
• Automate workflows across:
• Customer support
• Reporting
• Operations
• HR
• Marketing
• Lead management
• Data entry

Systems Integration & API Automation

• Connect platforms using:
• APIs
• Webhooks
• Third-party integrations
• Ensure reliable data flow across systems and platforms
• Troubleshoot automation failures and workflow errors
• Maintain scalable and reliable automation architecture

Workflow Optimization & Monitoring

• Monitor automation reliability and performance
• Improve workflows for:
• Speed
• Uptime
• Scalability
• Maintainability
• Continuously optimize automation logic based on:
• Business feedback
• Operational needs
• Workflow performance

Documentation & Operational Visibility

• Maintain organized documentation for:
• Workflows
• Automations
• APIs
• Integrations
• Logic maps
• Create SOPs and operational references for automation systems
• Ensure stakeholders understand automation outcomes and processes

Required Experience & Skills

• Proven experience in:
• Workflow automation
• Operations automation
• AI integrations
• Process optimization
• Hands-on experience with:
• Zapier
• Make
• n8n
• Power Automate
• Experience integrating:
• OpenAI
• Claude
• Gemini
• AI APIs
• Strong understanding of:
• APIs
• Webhooks
• Automation logic
• Data structures
• Strong analytical and troubleshooting skills
• Excellent communication and documentation abilities
• Ability to work independently in fast-paced remote environments

Nice-to-Have Experience

• Experience with:
• Python
• JavaScript
• Scripting
• Backend logic
• Familiarity with:
• Airtable
• Notion
• Google Sheets
• Databases
• Experience integrating:
• HubSpot
• Salesforce
• ClickUp
• Monday.com
• CRMs
• Knowledge of:
• Prompt engineering
• AI optimization
• RPA tools
• UiPath
• Automation Anywhere

What Makes You a Strong Fit

• You naturally think in systems and workflows
• You enjoy replacing repetitive work with automation
• You are highly organized and process-driven
• You can balance technical implementation with business practicality
• You proactively identify inefficiencies and solve them
• You are curious about emerging AI and automation technologies
• You care about reliability, scalability, and operational clarity

What a Typical Day Looks Like

• Review existing workflows and identify automation opportunities
• Build and test AI-powered automation systems
• Connect tools and APIs across multiple platforms
• Troubleshoot broken workflows and automation issues
• Optimize automation speed, reliability, and scalability
• Document automation logic and operational workflows
• Collaborate with stakeholders to improve business efficiency

In short:
You are responsible for transforming manual operational work into scalable AI-powered systems.

Key Metrics for Success (KPIs)

• Number of manual workflows successfully automated
• Automation uptime and reliability
• Reduction in operational manual work
• Workflow accuracy and scalability
• Quality and organization of automation documentation
• Overall operational efficiency improvements

Why This Role Stands Out

• High ownership and autonomy
• Work with modern AI and automation tools daily
• Opportunity to build real operational impact
• Blend of:
• AI
• Operations
• Automation
• Systems design
• Workflow optimization
• Fast-moving environment with strong growth opportunities
• Exposure to real-world AI implementation across business operations

Tools You’ll Work With

• Zapier
• Make
• n8n
• Power Automate
• ChatGPT / OpenAI APIs
• Claude / Anthropic APIs
• Google Workspace
• Slack
• ClickUp / Asana
• Airtable / Notion / CRMs

Interview Process

• Initial Phone Screen
• Video Interview with Pavago Recruiter
• Practical Automation Assessment
• Client Interview
• Offer & Onboarding

Apply Now

If you:

• Love automation and operational efficiency
• Enjoy integrating AI into real workflows
• Think in systems and process optimization
• Thrive building scalable automation solutions

This role is a strong fit for you.