Job Description

Location : Hybrid - Sherbrooke

Here's how you will contribute to the success of the company

We are looking for an organized, proactive, and solution-oriented individual to support the coordination of internal operations that drive the employee experience on a daily basis.

In this role, you will be responsible for the logistics and execution of three key pillars: corporate travel, internal events, and promotional items management. You will play a central role in ensuring everything runs smoothly, efficiently, and in a well-coordinated way, both for planned activities and unexpected situations.

You will work closely with multiple internal teams and external partners to ensure a consistent, well-orchestrated experience aligned with the organization’s needs.

This role is ideal for someone who enjoys moving from planning to execution, manages multiple priorities well, and is motivated by continuously improving processes.

Here's what your day-to-day will look like in this role

Key Responsabilities:

Corporate Travel Coordination

• Act as the main point of contact with the travel agency
• Organize corporate travel (flights, hotels, and transportation) with the support of the travel agency
• Ensure compliance with internal policies and budgets
• Manage changes and unexpected travel issues
• Produce reports and analyze trends to optimize travel practices

Internal Events Coordination

• Plan and coordinate internal events (corporate and social events)
• Manage logistics, timelines, and budgets
• Coordinate with vendors and internal teams
• Prepare necessary materials (agendas, attendee lists, communications)
• Provide operational support during events
• Conduct post-event follow-ups and suggest improvements

Promotional Items Management

• Manage inventory of promotional items
• Coordinate orders, suppliers, and deliveries
• Prepare shipments for employees, clients, and events
• Collaborate with internal teams to identify needs
• Track budgets and timelines
• Propose new branded products aligned with the brand
• Maintain inventory reports and improve processes

Here's what you need to have and master to get the job

• Minimum of 3 years of experience in event coordination, administration, logistics, or corporate travel
• Strong organizational skills and ability to manage multiple priorities
• High attention to detail and strong rigor
• Excellent communication skills
• Collaborative mindset and strong service orientation
• Autonomous, resourceful, and proactive
• Ability to handle unexpected situations calmly and effectively
• This role requires moderate physical abilities and fitness, including the occasional lifting of loads as part of the job, for example during the setup and dismantling of promotional or event booths.

Qualifications:

• Experience in event coordination, administration, or logistics
• Corporate travel management experience
• Proficiency in Microsoft Office Suite and collaboration tools
• Bilingual in French and English

Benefits of working at Sherweb

Sherweb is first and foremost a culture where our customers’ needs are at the heart of everything we do, supported by Sherwebers committed to living our values of passion, teamwork, and integrity.

Dynamic and flexible work environment

• Beautiful offices designed for collaboration (Sherbrooke and downtown Montreal)
• Access to cutting-edge tools and technologies
• A results-driven culture where ideas, actions, and expertise are recognized
• Supportive colleagues from diverse professional and cultural backgrounds
• A generous employee referral program

Flexible total compensation package

• Base salary between $42,320.00 and $52,900.00 per year
• Vacation allowance based on prior experience
• Paid time off starting on day one (vacation and personal days)
• Employee benefits program with savings at local merchants

Unlimited growth opportunities

• Close relationship with your direct manager and open communication to support your development
• Multiple learning and development opportunities
• Tools to track your progress and support career growth

A vibrant social life (Sherweblife)

A rich calendar of virtual and in-person activities designed to foster connection throughout the year.

At Sherweb, we believe in transparency and pay equity. The salary range provided is intended to give an indication of what you can expect for this role. However, we recognize that each candidate brings a unique set of skills and experiences. The final compensation package will be tailored to reflect the selected candidate’s qualifications and expertise, ensuring we remain competitive and fair in our offers.

#LI-Remote

#LI-SG1