Job Description

Position open until 10/30/2026

Salary: $68,132.47 annually

General Description and Classification Standards

Performs professional administrative and analytical work in support of the Department’s procurement and fiscal operations. Administers and coordinates procurement activities; prepares procurement documentation; reviews, analyzes, and interprets procurement and operational reports; researches and resolves procurement-related issues; and serves as a liaison among internal stakeholders, City support departments, and vendors to facilitate the timely acquisition of goods and services.

Monitors procurement activities for compliance with City procurement policies, Department of Aviation procedures, and applicable regulations.

Supervision Received

Work requires independent judgment in interpreting policies, evaluating information, coordinating activities, and recommending appropriate courses of action under the general direction of the Business Manager and Department Head.

Essential Duties & Responsibilities these are typical responsibilities for this position and should not be construed as exclusive or all inclusive.

• Works collaboratively with Department staff and external organizations to support day-to-day operations.
• Administers and coordinates the procurement of goods and services.
• Prepares procurement documents, including purchase requests, solicitations, justifications, memoranda, and supporting materials.
• Monitors procurement activities for compliance with applicable City policies and departmental procedures.
• Generates, reviews, analyzes, and interprets procurement and operational reports; identifies discrepancies; researches issues; and coordinates follow-up actions.
• Researches procurement, receiving, invoicing, and payment issues using Oracle and other business systems.
• Coordinates with Procurement, Accounts Payable, Budget, Fleet, IT, vendors, and other internal stakeholders to facilitate purchasing and resolve issues.
• Monitors purchase order activity, vendor performance, deliveries, and outstanding procurement actions.
• Assists with vendor onboarding and supplier documentation.
• Develops and maintains procurement procedures, forms, and standard operating procedures.
• Prepares reports, correspondence, memoranda, spreadsheets, and presentation materials.
• Participates in special projects and business process improvement initiatives.
• Exercises independent judgment in researching procurement issues, interpreting operational information, identifying discrepancies, determining appropriate follow-up actions, and coordinating issue resolution. Matters involving policy interpretation, budget authority, or significant fiscal impact are referred to the Business Manager.
• Provides technical guidance to departmental personnel on procurement processes, purchasing procedures, and business operations. Builds collaborative working relationships with internal departments and external vendors. This position has no direct supervisory responsibilities.
• Performs other related duties as assigned.

The above statements reflect the general duties, responsibilities and competencies considered necessary to perform the essential duties and responsibilities of the job and should not be considered as a detailed description of all the work requirements of the position. COA may change the specific job duties with or without prior notice based on the needs of the organization.

Knowledge, Skills, and Abilities This is a partial list of necessary knowledge, skills, and abilities required to perform the job successfully, it is not an exhaustive list.

• Knowledge of public sector procurement principles, practices, and processes; fiscal office operations and records management; Oracle ERP or comparable financial management systems; and Microsoft Office applications, particularly Excel, Word, Outlook, and PowerPoint.
• Skill in researching, analyzing, and interpreting operational information; preparing clear, professional correspondence, reports, and memoranda; communicating effectively, both orally and in writing, with Department personnel, outside officials, professionals, and the general public; providing customer service; and coordinating with stakeholders.
• Ability to interpret and apply policies and procedures; analyze procurement and operational data; identify and resolve issues; organize work, manage multiple priorities, and meet deadlines; communicate clearly with internal and external stakeholders; maintain effective working relationships; and exercise sound professional judgment.

These are typical responsibilities for this position and should not be construed as exclusive or all inclusive. May perform other duties as assigned.

Minimum Qualifications

Education and Experience

Bachelor’s degree in management, business or public administration, or a related field. (Additional years of experience may be considered as a substitute for the required degree on an exceptional basis, with a minimum of seven (7) years of professional related experience)

Three to five years of verifiable professional experience in purchasing, procurement, or duties closely related to those of a Management Analyst.

Preferred Education & Experience

A bachelor’s degree, experience with public-sector procurement, and experience using Oracle ERP or a comparable financial system.

Licensures and Certifications

None required.

Essential Capabilities and Work Environment

Required physical, lifting, and sensory capabilities are requirements to perform the job successfully. Typical environmental conditions associated with job.

Work is performed primarily in an office environment and involves extensive computer use and frequent interaction with employees, vendors, and City departments. The position requires the ability to analyze information, communicate effectively, manage multiple assignments, maintain attention to detail, and meet established deadlines.

Lifting Requirements: Sedentary work: Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.

It is the policy of the City of Atlanta (“COA”) that qualified individuals with disabilities are not discriminated against because of their disabilities regarding job application procedures, hiring, and other terms and conditions of employment. It is further the policy of the COA to provide reasonable accommodations to qualified individuals with disabilities in all aspects of the employment process. The COA is prepared to modify or adjust the job application process or the job or work environment to make reasonable accommodations to the known physical or mental limitations of the applicant or employee to enable the applicant or employee to be considered for the position he or she desires, to perform the essential functions of the position in question, or to enjoy equal benefits and privileges of employment as are enjoyed by other similarly situated employees without disabilities, unless the accommodation will impose an undue hardship. If reasonable accommodation is needed, please contact the Human Resources Director for your department.

The City of Atlanta is an Equal Opportunity Employer and does not unlawfully discriminate on the basis of race, color, religion, age, disability, sex, sexual orientation, ender identity, marital status, veteran’s status or national origin, or any other basis prohibited by federal, state, or local law. We value and encourage diversity in our workforce.