Job Description

About the Opportunity

We have a fantastic opportunity for a Facilities Maintenance Administrator to join our Facilities Maintenance team at our Coppabella Village located approximately two hours inland from Mackay, QLD.

The main responsibilities of this role are to provide administrative support to the FM team, and to ensure the smooth and efficient operation of Facilities Maintenance. This includes, rostering, processing timesheets, raising work orders, entering data within the CMMS System, and liaising with external suppliers and the internal FM trades team.

This is a permanent role on a 7:7 roster.

What Civeo Can Offer You

• 7-7 lifestyle roster
• Annual Staff Retention Incentive Bonus paid Quarterly *Conditions Apply.
• Access to Civeo’s Employee Platform - The Civeo Hive - “Home of reward, recognition, wellness and exclusive staff discounts across hundreds of retailers”.
• Food and accommodation provided at our Villages (for those not living locally to the Village).
• Access to on-site recreational facilities including Gyms, Hubs, and Pools (may vary per Village).

• Access to wellbeing and employee programs including Employee Assistance Program (EAP) and on-site Health & Lifestyle Coordinators, providing personal exercise plans and nutritional education.

About You

• To be successful, you will have:
• Experience with building maintenance administration
• An understanding of building maintenance priorities
• Excellent understanding of Microsoft Office Suite
• Experience with JDE desirable
• Demonstrated experience working successfully in a team
• Exceptional communication skills
• The ability to work well under pressure
• Remote work experience (highly regarded)
• Class C, Manual Driver’s Licence

What's Next?

• Apply now!
• Securely upload relevant pre-employment documents including your relevant certifications and licences
• Consent to background checking including references and National Police Clearance
• Attend pre-employment medical assessment (to ensure we can keep you safe , we will book this at a location close to you)
• Start your new career and lifestyle with Civeo!
  

About Us

Civeo Australia, a division of Civeo Corporation, provides workforce accommodation services globally. In Australia, Civeo has a national footprint of approximately 10,000 rooms across twelve villages in Queensland, New South Wales, and Western Australia. In addition, Civeo also operates approximately 16,500 rooms in client-owned properties in remote regions of Western Australia, South Australia and Queensland.

We're committed to fostering sustainable partnerships and inclusive opportunities in all the communities we operate in. By actively engaging with Traditional Owners and First Nations Businesses, we're not just operating accommodation villages, we're nurturing relationships that honour the rich cultural heritage of the land.

We're safe, welcoming, and proud to encourage Aboriginal & Torres Strait Islander people to join us.

Stay Well. Work Well.

People

§ To
assist in ensuring human resource records, such as rosters, timesheets, annual
leave requests and other records are maintained in an orderly fashion.

§ To
handle any paperwork in connection with the recruitment of AFM staff.

§ To
assist in communicating information about Civeo, team and company objectives
and performance against them, brand standards, procedures and other relevant
information in a standard format in a timely and consistent manner.

§ To always apply safe work practices to contribute to
the safety culture at Civeo.

Customers

§ To deliver excellent maintenance
administrative services to guests and clients, in a timely manner, consistent
with all relevant quality standards and service level agreements.

§To be fully conversant with client
contracted service levels and to reference these in maintenance allocations.

§ To
facilitate and maintain a safe environment for our customers.

Process

• To complete daily activity checklists as required.
• To raise and allocate jobs and work orders
  using a CMMS system, carrying out a high level of scheduling and planning
  to reduce travel time and costs.
• To undertake data entry of asset information
  into a CMMS system.
• To liaise with suppliers, trades persons and
  Village Management to ensure parts, equipment and stores are received in a
  timely manner.
• To provide a high level of contractor liaison.
• To assist in facilitating a safety
  culture.

• To
  assist Village management in maintaining, in existing Villages, and
  gaining in new Villages, all agreed health, safety, quality and
  environmental accreditations, including but not limited to AS/NZS 4801,
  OHSAS 18001, ISO 9001, ISO 22000 and HACCP.
• To ensure all
  health, safety, quality and environmental standards and legislation are
  strictly met, ensuring a safe environment for employees, customers,
  contractors and visitors, and promptly reporting any issues, potential
  issues or near miss events.
• To
  follow Standard Operating Procedures in all areas of AFM and to seek
  continuous improvements to processes and procedures.
• To
  demonstrate a professional, courteous and service based attitude.

• To
  ensure the efficient use of maintenance and other IT systems, including
  assisting in the training of the operations team in their use
• To take part
  in Project Working Groups as required.

Finance

• To
  assist the General Manager (AFM) in monitoring budgets on a periodic
  basis.
• To
  ensure all financial policies, procedures and processes are strictly
  implemented and adhered to, ensuring the highest standards of ethics and
  financial propriety, taking immediate action if any non-compliance is
  discovered.
• To
  facilitate random and programmed audit of AFM.
• To
  ensure efficient purchasing and procurement, liaising closely with
  Procurement where there are opportunities for volume discounts and
  improved supplier contracts.
• To
  ensure all documentation relating to OHS and food safety is completed and
  supplied by contractors before payment of invoices.

Other

§Any other required duties appropriate
to the scope, nature and seniority of the role.

Professional
Qualifications

§

Experience

• At least two years general office
  administration.
• Experience in a CMMS software package
  preferable.

§ A good
knowledge of administrative practices and processes.

Skills

§ Proficient
with Microsoft Office software.

Competency

Behaviours

Working
with People

· Meets all team deadlines and
responsibilities

· Listens to others and values opinions

· Helps team leader to meet goals

· Welcomes newcomers and promotes a
team atmosphere.

· Seeks win-win relationships

Delivering
Results and Meeting Customer Expectations

· Builds customer confidence

· Is committed to increasing customer
satisfaction

· Sets achievable customer
expectations, assumes responsibility for solving customer problems, and
ensures commitments to customers are met

· Solicits opinions and ideas from
customers

· Responds to internal customers

Following
Instructions and Procedures

· Sets specific requirements for all
requests

· Meets commitments and delivers solid
results against expectations

· Looks for ways to improve

Coping
with Pressures and Setbacks

· Meets commitments, works
independently, and accepts accountability.

· Handles change, sets personal
standards, and stays focused under pressure.

· Meets attendance and punctuality
requirements

· Steps up when asked

Relating
and Networking

· Can easily establish good
relationships with customers and staff

· Relates well to people at all levels

· Has networked with a wide range of
contacts

· Is able to use humour to bring warmth
to relationships with others

Physical Requirements

The physical demands described here are representative of
those that must be met by an employee to successfully perform the essential
functions of the position.

• High level of general physical fitness,
  strength and health
• Entering and alighting from vehicles
• Lift, push, pull and carry up to approximately
  5kgs
• Stand and walk for extended periods of time
• The ability to bend, stretch, twist, or reach
  with your body, arms, and legs.
• Climb, balance, and kneel
• Squat, crouch and sit
• Good hand eye coordination
• Reach above shoulder level, chest to shoulder
  level, below chest leveland behind
  body
• Twist, turn and tilt neck
• Tolerate exposure to dust and chemicals
• Tolerate working in hot and cold temperatures
  and in wet conditions
• Walk up and down stairs
• Push a trolley
• Use a step ladder
• Operate a vehicle
• Perform foot pedal action
• Unimpaired vision (including with the aid of
  prescription eye glasses)
• Unimpaired hearing (including with the use of
  a hearing aid)
• Manual dexterity and strength – the ability to
  move hands and fingers to grasp, manipulate and assemble objects.
• Trunk strength - The ability to use your
  abdominal and lower back muscles to support part of the body repeatedly or
  continuously over time without fatiguing.
• Tolerate any required personal protective
  equipment (PPE) such as gloves, or other PPE deemed necessary.