Job Description

Grade:

P-4

Salary - Annually:

Step I - 86,027.00 USD

Post Adjustment - Annually:

46,970.74 USD

Contractual Agreement:

Staff - Professional Post

Job Posting:

March 30, 2026

Closing Date:

April 20, 2026, 11:59 PM Eastern Time

Primary Location:

Washington, D.C.

Organization:

HEO Health Emergencies Office

Schedule:

Full time

OF DUTIES:

Advisor, Program Management and Administration

• Join us and help strengthen health emergency preparedness and response across the Americas

The Pan American Health Organization (PAHO), Regional Office for the Americas of the World Health Organization (WHO), is seeking a highly skilled, strategic, and results-oriented Advisor, Program Management and Administration to provide leadership and expert guidance in managing and administering health emergency programmes across the Region.

Under the direct supervision of the Director, Health Emergencies (PHE), and the general guidance of the Director, Planning, Budget and Evaluation (PBE), the selected candidate will play a critical role in ensuring that PAHO’s emergency operations are effectively planned, financed, staffed, and managed, including during complex emergency situations.

The incumbent will:

• Coordinate and oversee management and administrative services for health emergency programmes, including human resources, finance, planning, grant management, and security.
• Provide expert advice on policies, procedures, and systems related to programme management and administration in emergency contexts.
• Guide the development, monitoring, and execution of workplans and budgets, ensuring rapid availability and sustainable use of resources.
• Oversee grant management and reporting requirements, including voluntary contributions and project financing.
• Lead the development and implementation of guidelines and Standard Operating Procedures (SOPs) to promote continuous improvement and business process excellence.
• Support resource mobilization efforts and represent the Organization in official meetings as required.
• Manage, guide, and evaluate the performance of staff, fostering high-quality service delivery and professional development.

For a complete list of functions, please refer to the post description

What is required for this position?

Education

A university degree in a health or social science and a master’s degree in management, public health, health administration, economics or a related discipline from a recognized institution

Experience

Nine years of combined national and international experience in management and administration of public health programs, including at least 3 years of management experience in positions with direct responsibility for managing both human and financial resources.

Languages

Very good knowledge of English or Spanish with a working knowledge of the other language.

IT Skills

Demonstrated ability to effectively use current technology and software, as well as Enterprise Resource Planning (ERP). Other IT skills and knowledge of software programs such as Microsoft Excel, Outlook, OneDrive, PowerPoint, Teams, SharePoint, and Word are considered essential.

Competencies and Skills

For a complete list of competencies and skills, please refer to the post description

The skills required are:

• Expert knowledge of public health administration, programme management, and results-based management
• Strong capacity in financial management, grant management, and resource mobilization
• Ability to plan, monitor, and evaluate complex programmes and projects in emergency settings
• Strong analytical and problem-solving skills
• Ability to build and manage partnerships with multiple stakeholders across diverse settings
• Excellent oral and written communication skills, including report writing and policy documentation
• Proven leadership, coordination, and people management skills
• Ability to work independently, exercise sound judgment, and adapt to changing emergency environments

Duration of Contract

One-year, post of limited duration

DISCLAIMER

• This vacancy notice may be used to fill other similar positions at the same grade and level.

• All applicants are required to complete an on-line profile to be considered for this post.

• Candidates will be contacted only if they are under serious consideration.

• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the official degree(s)/diploma(s)/certificate(s) required for this position. PAHO, considers official higher educational qualifications obtained from an institution accredited/recognized in one of the following databases:

- World Higher Education Database (WHED), list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO).

The list can be assessed through the link: http://whed.net/

- Council for Higher Education Accreditation chea.org

- College Navigator, found on the website of the National Centre for Educational Statistics, nces.gov to support the validation process.

• Any appointment/extension of appointment is subject to PAHO Staff Regulations, Staff Rules and e-Manual.

PAHO/WHO is committed to:

• PAHO supports an environment of mutual respect and dignity for all applicants. All interested individuals who meet the requirements of this position are encouraged to apply.

• Persons with disabilities can request reasonable accommodations to enable participation in the recruitment process. To do so, email us at: pahorecruitment@paho.org

• Maintaining high standards of integrity and accountability. People joining PAHO are required to maintain these standards both in their professional work and personal activities.

• Promoting a work environment that is free from harassment, sexual harassment, discrimination, and other types of abusive behavior. PAHO conducts background checks and will not hire anyone who has a substantiated history of misconduct.

• Providing a smoke-free environment.

• Protecting the people in the communities we serve. Therefore, we have zero tolerance for sexual exploitation and abuse. People who commit serious wrongdoing will be terminated and may also face criminal prosecution.