Job Description

Classification: Full-Time, 12-month position
Start Date: July 2026
Schedule: M-F, 8:30 am - 4:30 pm
Reports To: Director of Donor Relations

WHAT YOU’LL DO

Event Strategy & Execution

• Develop a forward-thinking and sophisticated strategy for event planning, focused on anticipating the needs of donors, parents, alumni, and school leadership
• Plan, oversee, coordinate, and execute all aspects of advancement and alumni events including Board meetings, parent receptions, alumni events, Grandparents Day, faculty and staff events, fundraising events, and donor stewardship events
• Manage events from inception to execution - including logistical planning, layout, registration, RSVP tracking, day-of management, and post-event evaluation
• Effectively partner with teammates acting as event hosts to execute on their vision and help them reach their goals for each event

Budget & Vendor Management

• Develop and monitor special events budgets and timelines for all assigned events
• Manage relationships with internal and external vendors to ensure quality execution within budget
• Track year-over-year ROI for individual events to assess effectiveness and explore opportunities to strategically pivot for greater efficiency

Communications & Constituent Engagement

• Coordinate all event correspondence to constituents, including email blasts, invitations, and letters
• Create detailed event itineraries and runs of show for advancement and leadership staff

Data & Systems Management

• Manage online event platforms and all data associated with events
• Track analytics for event attendance and provide participation updates to event hosts
• Coordinate necessary data entry by the Advancement Services team or input data directly into the Raiser’s Edge database as needed
• Create and maintain shared files with electronic playbooks for all events, updating as needed

WHO YOU ARE

A master organizer

You live in the details - timelines, budgets, vendor contracts, RSVPs, and run-of-show documents are your natural habitat. Nothing slips through the cracks on your watch.

A strategic thinker

You don’t just execute events - you think forward. You anticipate the needs of donors, alumni, and school leadership before they arise and build experiences that achieve meaningful goals.

A collaborative partner

You are the consummate team player who works gracefully behind the scenes. You serve the vision of your event hosts with pride and make everyone around you look their best.

Energetic and adaptable

You bring high energy to the work - even when plans change at the last minute. Evening and weekend events are part of what makes this role rewarding, not a burden.

A skilled communicator

You write with clarity and warmth - whether it’s a donor invitation, an email blast, or a post-event debrief. You know how to tailor your message for every audience, from board members to alumni to vendors.

Mission-driven

You genuinely appreciate what independent school advancement is about. You understand that every event is an investment in relationships - and ultimately in students.

WHAT YOU BRING

Required Qualifications

• Bachelor’s degree from an accredited university
• 5+ years of experience in event planning and fundraising, preferably in a nonprofit or independent school environment
• Proficiency with Google Workspace and Blackbaud Raiser’s Edge
• Excellent written and verbal communication skills with the ability to work effectively across varied constituencies - donors, alumni, parents, board members, volunteers, vendors, and staff
• Highly organized with superior attention to detail and the ability to manage multiple events and deadlines simultaneously
• High energy, self-starting, and flexible - with strong prioritization and multitasking skills
• Initiative and ability to work both independently and collaboratively
• Creativity, a positive attitude, and a genuine sense of humor
• Willingness and flexibility to manage and participate in evening and weekend events as needed
• Appreciation of The Lovett School’s mission and community

Why Lovett?

Our Community

Join a faculty of passionate faculty and staff who genuinely care about one another and the students we serve. You'll be part of a collaborative culture where your voice matters, your expertise is valued, and your professional growth is supported.

Our Commitment to Whole-Child Education

At Lovett, we educate the whole child - mind, body, and spirit. The work that we do is integral to this mission, ensuring every student has access to the resources and support they need to reach their full potential.

Our Beautiful Campus

Work in a stunning setting with state-of-the-art facilities designed to inspire learning and community.

Professional Growth

Engage in meaningful professional development throughout the school year and summer. We invest in our staff because we know that when staff grow, students flourish.

Benefits & Compensation

The Lovett School offers a competitive salary and comprehensive benefits package, including health insurance, retirement plan options, paid time off, and tuition remission benefits.

True to our core value of Belonging, The Lovett School is an equal opportunity employer committed to building a diverse faculty and staff that reflects the world our students will inherit. We actively seek candidates from all backgrounds who are passionate about our mission to develop students of honor, faith, and wisdom. Employment offers are contingent upon successful completion of a background check and post-offer drug screening.