Job Description

As part of a diverse community of faculty and staff who represent many faith systems and worldviews, Marian University seeks an Advancement Coordinator to promote our Catholic Franciscan mission and identity. Reporting to the Assistant Vice President of Alumni and Donor Engagement, the Advancement Coordinator supports the Alumni and Donor Engagement team by helping ensure initiatives move from planning to execution. This role focuses on coordination, organization, and follow-through across alumni engagement, annual giving, communications, data operations, and donor relations. The Coordinator works closely with the Assistant Vice President and collaborates with Advancement team members to support committee work, manage timelines, and keep priorities moving forward.

This position requires a can-do, hands-on approach and is best suited for someone who is highly organized, action-oriented, and comfortable executing work directly in a fast-paced, collaborative environment.

Essential Duties and Responsibilities:

• Actively engage the Catholic Franciscan mission and identity of Marian University by modeling the Franciscan Sponsorship Values and honoring the legacy of the founding congregation through transformative education, unity in diversity, leadership through service, integrating faith and life, and institutional policies.
• Provide administrative and project support for Advancement initiatives, including committee work and donor and alumni programs.
• Support the Women of Marian program and committee through meeting preparation, follow-up, and timeline tracking.
• Assist with coordinating projects by organizing tasks, tracking deadlines, and following up on action items to support timely execution.
• Support event-related needs, including preparing materials, assisting with invitations and RSVPs, and providing on-site support for alumni and donor events, which include occasional evenings and weekends.
• Assist with data entry, list maintenance, and record updates in Raiser’s Edge NXT and shared tracking documents.
• Maintain organized records, files, and shared project materials to support team efficiency.
• Provide general administrative support to the Assistant Vice President as needed.

University Expectations:

• Knowledge of and a commitment to the mission of Marian University
• Adheres to Marian University’s policies and procedures
• Shows courtesy and respect in interactions with fellow employees, students, subordinates, and supervisors
• Communicates regularly with supervisor about Department issues
• Meets department productivity standards
• Participates in developing department systems
• Assists in establishing department measurements that align and support the accomplishment of the University’s strategic goals
• Adheres to the department budget

Educational Requirements:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Preferred to have a bachelor’s degree or an equivalent combination of education and experience, as well some experience in project coordination and administrative support.

Preference will be given to candidates with experience in higher education, advancement, alumni relations, or fundraising, as well as those proficient in Webex, Zoom, and donor database systems.

Essential Functions:

Work hours necessary to perform job requirements satisfactorily on a regular basis. Manage absence from work in responsible manner to ensure service to clients, work teams, and coworkers. Comply with Marian University policies and practices and seeking clarification of them when necessary.

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel objects, equipment, or controls; and talk or hear. The employee is occasionally required to stand; walk; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl.

The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust focus.

Review of applications will begin immediately and continue until the position is filled.

For Consideration All Applications Require:

1. Cover Letter
2. Current resume or CV
3. Contact information of three professional references. The reference contact information must be entered after the application is submitted in the "My Presence" section of the applicant profile.
4. Responses to the supplementary mission & identity questions.

Please Review Marian University’s Mission & Identity Statement before responding to the supplementary questions on your application:

https://www.marian.edu/faith

Marian University is an Equal Opportunity Employer. All individuals, including minorities, women, individuals with disabilities, and veterans are encouraged to apply