Job Description

Advanced Associate, Rights & Permissions

• As a member of the Rights and Permissions (R&P) team, you provide reliable support for routine licensing tasks that help safeguard Pearson’s products and services.

• You will support the rights clearance function which enables the use of photos, videos and text assets within Assessment & Qualifications (A&Q) products and services.

• You gather documentation, confirm pre-approved license terms, and track asset intake for specific learning products or marketing projects.

• Working with colleagues you will manage data processing and other systems-based tasks for multiple, concurrent projects; your manager will help you to prioritize in a way that enables you to achieve your goals of accuracy and effectiveness.

• You’re trusted to complete portions of the workflow independently, applying established rules and flagging inconsistencies or potential issues to senior specialists.

• You participate in project meetings, contribute insights during process updates or asset audits, and steadily build your troubleshooting skills.

Purpose

• To work within systems that support the acquisition of third-party media rights: financial processing, entering/managing data relating to image/text/video assets and running reports (training and support will be provided)

• You will identify tasks within the systems that require escalation or enhancement (e.g., data inaccuracies, process blockers) and be responsible for re-opening and closing them

• With support from the rest of the team you will proactively address any backlog of clearance tasks as well as maintain new tasks

• A key aim of this role will be to work with the A&Q R&P team to support the completion (“closure”) of projects and to identify systems records that might need to be re-opened and remediated

• You will work closely with the rest of the A&Q team and provide support for Project Managers in administrative tasks to meet project schedules

• R&P projects generate documentation (digital files), part of your role will be to manage these files to ensure they remain organized and discoverable

Key Accountabilities:

• Ensure project closure dates are met for all non-automated tasks

• Monitor project dates for work in progress and request extensions for any that are not completed but are approaching their end date

• Achieve clearance task targets to meet project deadlines

• Add assessment logs to data management system after project close out

• Download hi-res media assets (images/video) as required and upload to data management system

• Create content plans (detailed lists of assets for inclusion within products) for small/ad-hoc projects

• Process permission requests as appropriate to ensure that rights are acquired prior to publication / product release

• Manage the upload of data for new versions of existing projects

• Invoice management for clearance tasks that are cost-bearing

• Use data to inform decisions and maintain compliance.

• Apply ethical principles when reviewing AI-generated assets.

• Engage with rights initiatives within the wider R&P function

• Attend meetings across the line of business to communicate project status

Key Challenges

• Attention to detail - accuracy is key

• Work across a variety of projects, simultaneously

• Respond productively to change and adjust priorities in dynamic situations.

Education, qualifications & training

• Minimum of 1 year experience with educational publisher or equivalent, with working copyright knowledge and experience permissions in particular

• Excellent project management skills

• Fluent in both written and spoken English

• Database expertise—input, reporting, tracking & auditing

• Advanced computer skills including Word, PowerPoint, Excel, Outlook, and general office equipment as dictated by each position

• Undergraduate Degree or requisite experience, including combination of education, professional training, and experience

• Strong language, grammar, and communication skills

• Strong organizational and time management skills

• Ability to manage/delegate multiple tasks

• Strong interpersonal and business correspondence skills

• Creative, ideas person who can suggest new ways of working

• Demonstratable problem solving ability

Pearson is an equal opportunities employer. We do not discriminate against employees or job applicants and select the best person for each job based on relevant skills and experience. We are also committed to building an accurate picture of the make-up of the workforce and encouraging equality and diversity. The information you provide will stay confidential and be stored securely. It will not be seen by those involved in making decisions as part of the recruitment process.