Job Description

The Admissions Systems Administrator serves as the primary technical lead for the Graduate School’s digital infrastructure, ensuring a seamless and bilingual experience for staff, applicants, and faculty. Reporting directly to the Manager of the Admissions and Recruitment Section, the successful candidate will oversee the lifecycle of the admissions portal, which is the core system for application management, including data collection, document processing, and faculty evaluations.

Beyond daily operations, this role will be responsible for updating and developing system workflows to adapt to evolving institutional policies and recruitment trends. The position also supports the division’s web presence and integrated student databases, providing technical assistance that bridges IT requirements and admissions services.

Qualifications

(Required)

1. At least 2 to 3 years of administrative experience (experience at a university or other academic institution is a plus).
2. Experience with event logistics and travel arrangements, particularly in an academic context.
3. Native level Japanese and business level English.
4. Ability to establish smooth communications with stakeholders within and outside OIST.
5. Ability to meet deadlines with accuracy.
6. Ability to collaborate effectively in a team environment.
7. Multitasker, attentive to detail, situationally aware, with an ability to operate in an uncertain and

changing environment with a minimum of supervision.

(Preferred)

1. Experience drafting as well as translating reports on academic events and activities.
2. Work experience in an international environment.
3. Experience with project management software and productivity tools

Application Instructions

Thank you for your application. Please note that only candidates selected for an interview will be contacted.

Equal Employment Opportunity Statement

Okinawa Institute of Science and Technology Graduate University shall abide by the requirements of 41 CFR §§ 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, sex, or national origin. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, national origin, protected veteran status or disability.