Job Description

Posting number: 202600139

Department: Student Records/Admissions

Job classification: Admissions Specialist

Posting type: Open

Categories: Education, Student Services

Summary

Assists in the coordination and implementation of all student record processing.

ESSENTIAL DUTIES AND RESPONSIBILITIES

These requirements are a representation of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as an exhaustive list of specific duties and responsibilities. Management may direct employees to perform job-related tasks other than those specifically presented in this description.

1. Assist students, faculty, and staff with inquiries regarding all admissions and student records policies and procedures.
2. Responds to inquiry requests; documents and tracks requests; and initiates any follow-up mailings.
3. Processes student applications to the College and all supporting documents required for admission, including, but not limited to: high school transcripts, GED scores, applicable college transcripts, transient forms, and residency materials.
4. Maintains admissions and student records for all students. Assists with the scanning and document management functions within the department.
5. Processes all documents pertaining to student records, including, but not limited to: placement test scores; transfer credit evaluation, and credit posting; student data changes; processing of membership in honor societies; enrollment verifications and degree verifications; provides support for processing of international student applications for visas; assists with computer assisted advising checks and building of degree audits.
6. Initiates electronic requests for transcripts from other institutions and replies to requests for PHSC transcripts.
7. Processes grade rosters, grade changes, and all accompanying documents.
8. Processes admissions and student records restrictions as appropriate.
9. Process high school dual enrollment applications and course permission forms.
10. Assists in the production and distribution of diplomas and certificates of completion.
11. Performs routine clerical work including data entry and mail.
12. Assists with data verification requests and data resolution as needed.
13. Performs other duties as assigned.

MINIMUM REQUIREMENTS

EDUCATION REQUIREMENTS / QUALIFICATIONS

• Standard High School diploma or GED

KNOWLEDGE, SKILLS, & ABILITIES

• Experience with academic record keeping or general office assistant work
• Knowledge of computer application skills (word processing, database or spreadsheet entry) with high level of accuracy for data entry functions
• Possess strong customer service skills

CERTIFICATIONS, LICENSES & REGISTRATIONS

• None

SUPERVISORY RESPONSIBILITIES

• None

PREFERRED QUALIFICATIONS

• None

Supplemental information

All required application material must be uploaded via the online application system. The application materials required are:

1. Cover letter
2. Current resume
3. Copy of transcripts
4. Proof of eligibility, if claiming a right of Veteran’s Preference (DD-214 and/or any additional supporting documentation, as required) *

No other submitted materials will qualify you to be considered for this position. The application review process may be initiated with unofficial graduate transcripts; however, official transcripts must be received during the initial term of hire. Applications with incomplete or incorrect documents will not be considered.