Job Title
Admissions Coordinator II – Doctor of Physical Therapy Program
Agency
Tarleton State University
Department
Physical Therapy Program
Proposed Minimum Salary
Commensurate
Job Location
Stephenville, Texas
Job Type
Staff
Tarleton State University, a distinguished Doctoral National Comprehensive University, invites applications for the position of Admissions Coordinator II for the Doctor of Physical Therapy Program in the College of Health and Clinical Professions As part of a vibrant academic community dedicated to excellence in teaching, research, and service, this role offers the opportunity to contribute meaningfully to a university that values innovation, collaboration, and inclusive growth. Join us in advancing knowledge and transforming lives—on campus and beyond. Tarleton State University continues to grow its impact across Texas, with four distinct campuses located in Stephenville, Fort Worth, RELLIS-Bryan and Waco, along with a robust online community that extends our reach even further.
At the heart of it all is Stephenville, where Tarleton State offers a dynamic environment for faculty and staff. From a lively live music scene and numerous local festivals to rich traditions rooted in the surrounding community, Stephenville provides a vibrant and welcoming atmosphere.
No matter where you're located—on campus or online—you are part of a mission that transforms lives and makes a difference across the state of Texas and beyond.
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Important Immigration Information:
A Presidential proclamation issued on September 19, 2025, imposes a $100,000 fee on new H-1B petitions filed after September 21, 2025. Please be advised that Tarleton State University will NOT pay this fee. Therefore, if you need immigration sponsorship for your employment, we recommend that you consult with your private immigration counsel at your own expense to ascertain whether your current immigration status would make a potential offer of employment from Tarleton State University subject to this fee.
In addition, on January 27, 2026, Texas Governor Abbot issued a moratorium on the filing of any new H-1B unless approved by the Texas Workforce Commission. Accordingly, if you will now or in the future require sponsorship for employment visa status this moratorium may affect our ability to employ you should you be selected as the final candidate.
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Under general supervision, the Admissions Coordinator II plans, coordinates, and implements comprehensive admissions and enrollment processes for the Doctor of Physical Therapy Program. This position is the operational hub of the DPT admissions cycle, responsible for managing the Physical Therapy Centralized Application System (PTCAS), coordinating applicant review and interview processes, supporting recruitment and outreach activities, and ensuring compliance with program and accreditation standards. The Admissions Coordinator works collaboratively with the Program Director, Admissions Committee, faculty, and university offices to sustain a holistic, mission-aligned admissions process that meets annual enrollment goals.
This is a full-time, in-person position located on Tarleton's main campus in Stephenville, Texas. Standard work hours are Monday through Friday, 8:00 AM to 5:00 PM, with the expectation of occasional evening and weekend work during peak admissions periods, recruitment events, and interview days. Serves as a Campus Security Authority (CSA).
Admissions Operations and Application Management (50%)
Manages and maintains the program's application portal through PTCAS, including configuration, applicant tracking, prerequisite verification, and reporting.
Reviews applications for initial eligibility, completeness, and compliance with program requirements; communicates with applicants regarding missing materials, prerequisite status, and application timelines.
Coordinates the holistic application review process, including preparation of applicant files for committee scoring, maintenance of rubric scoring records, and management of rolling admissions processes.
Organizes and executes interview events, including in-person and virtual interview days, in coordination with faculty interviewers, community members, and current students; prepares all interview materials, scoring instruments, and logistics.
Prepares and issues offer letters, manages waitlist communications, processes enrollment confirmations and deposit tracking, and monitors yield throughout the admissions cycle.
Maintains and analyzes admissions data, prepares cycle summary reports, and provides recommendations to the Program Director and Admissions Committee based on applicant trends, yield rates, and enrollment outcomes.
Liaises with the College of Graduate Studies Director of Admissions, financial aid, enrollment services and other entities as needed to ensure seamless processing of admitted students from offer to matriculation.
Ensures all admissions activities comply with FERPA requirements, PTCAS policies, and applicable CAPTE accreditation standards related to student recruitment and admissions.
Recruitment, Outreach, and Program Communications (25%)
Develops and implements outreach and recruitment strategies targeting prospective DPT students, including partnerships with pre-PT clubs, undergraduate kinesiology, health science, and science programs, community colleges, and regional healthcare organizations.
Represents the DPT program at career fairs, graduate education fairs, open houses, high school and college recruitment events, and community outreach activities; travel required.
Develops and maintains program marketing and recruitment materials, including brochures, presentations, digital content, and the DPT program's website and social media presence in coordination with university marketing standards.
Coordinates program communications to maintain consistent, accurate, and timely messaging for prospective students, current applicants, and admitted students.
Provides prospective students with accurate information about application requirements, program curriculum, clinical placement expectations, financial aid, and career outcomes.
Facilitates inquiries from students, faculty, staff, and external stakeholders, responding promptly or directing inquiries to the appropriate program resource.
Administrative and Program Support (20%)
Provides direct administrative support to the Program Director, Admissions Committee Chair, and faculty as needed, including meeting coordination, document preparation, and records management.
Attends program and admissions committee meetings; records, distributes, and maintains meeting minutes and action items.
Manages the academic and admissions calendar, coordinating deadlines, events, and communications across the full admissions cycle.
Assists with development and maintenance of budgetary reports, position-related expenditure tracking, and admissions-related financial records.
Maintains an organized and compliant filing system for applicant records, decision documentation, and admissions correspondence, serving as the source of record for admissions-related information.
Trains and, where applicable, supervises student workers assigned to admissions support tasks; cross-trains with office colleagues as designated by the Program Director.
Other Duties (5%)
Performs other related duties as assigned by the Program Director.
Minimum Requirements
Required Education and Experience
Bachelor's or equivalent combination of relevant education and experience may be substituted as appropriate.
Four years of related experience.
Required Knowledge, Skills, and Abilities
Knowledge of word processing, spreadsheet, database, and presentation applications (Microsoft Office Suite required).
Strong customer service skills
Strong verbal and written communication skills, including the ability to present information clearly and professionally to prospective students, families, faculty, and external stakeholders.
Ability to collect, analyze, and report various types of data sets
Proficiency in using technology
Strong organizational and project management skills with demonstrated ability to manage multiple simultaneous deadlines in a high-volume environment.
Ability to work with sensitive student information and maintain strict confidentiality at all times.
Ability to multitask effectively and work cooperatively with a team of faculty, staff, and administrators.
Ability to exercise sound independent judgment and problem-solve under conditions of ambiguity or changing priorities.
Ability to represent the program professionally in public-facing recruitment and outreach settings.
Ability to work evenings and weekends as required by the program's admissions and recruitment schedule.
Ability to travel locally and regionally for recruitment events and program representation activities.
Ability to lift up to 40 pounds and stand for extended periods of time during recruitment events.
Preferred Requirements
Preferred Education and Experience
Experience working in higher education
Experience with centralized graduate application systems or similar platforms
Familiarity with CAPTE accreditation standards and health professions program admissions requirements.
Preferred Knowledge, Skills, and Abilities
Knowledge of functions and processes of higher education, including graduate admissions, enrollment services, and academic program administration.
Knowledge of recruitment strategies, marketing principles, and outreach best practices applicable to graduate health professions programs.
Knowledge of FERPA regulations and confidentiality requirements in a student records context.
Knowledge of holistic admissions frameworks and health professions application processes preferred.
Compensation & Benefits
Salary: Commensurate with experience
Salary Range:
The target base annual salary range is $49,000 up to $51,450 and may be negotiable based on funding availability and candidate experience/skillset in relation to the minimum requirements of this position.
We are proud to offer a comprehensive benefits package for full-time and qualifying part-time employees. Our Careers Page offers an overview of the great benefits we offer; for detailed information visit our Benefits Information page.
Qualified candidates are encouraged to submit a completed application for consideration. Initial review of applications will begin immediately and continue until position is filled.
Application Procedure:
During the application process applicants have one opportunity to enter the requested information, upload documents and Submit the application. Applicants will not be able to make changes or add additional documents once the application materials have been submitted via "Submit" action.
Employment applications must include:
Applications received by Tarleton State University must have all job application data entered. Failure to provide all job application data could result in an invalid submission and a rejected application. “See resume” is not an acceptable entry in the job application. Incomplete applications will not be considered.
All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.
Equal Opportunity/Veterans/Disability Employer.
