Job Description

TITLE: Administrative Secretary III

CHARACTERISTICS OF THE CLASS: Under direction, assists a Department Head or Region Manager in policy formulation, program execution, liaison and/or public relations activities and other executive functions. Performs related duties as required.

EXAMPLES OF DUTIES:

• Attends policy meetings.
• Assists in program coordination.
• Exercises control over budget and personnel functions.
• Conducts administrative studies for the improvement of operating efficiency.
• Acts as representative of the executive at meetings and conferences with other officials and organizations.
• Relays information and schedules meetings for the department head in a timely manner.
• Studies program operations and prepare information for consideration and determination of basic policies.
• Interprets decisions to subordinates and sees that they are properly executed.
• Serves in an advisory capacity in the establishment of new administrative policy practices.
• Conducts research and prepares reports.

MINIMUM QUALIFICATIONS:

Training and Experience: Graduation from an accredited college or university with a bachelor’s degree in business administration, Public Administration or a related field, or an equivalent combination of training and experience, and at least three years of responsible administrative assistant experience.

Knowledge, Skills and Abilities:

• Good knowledge of the principles and techniques of business management.
• Thorough knowledge of all phases of office management.
• Ability to assist in policy formulation, execution, coordination, liaison and other functions.
• Ability to plan, organize, supervise and inspect the work of subordinate employees.
• Ability to speak and write effectively.
• Ability to deal effectively with other departmental personnel, professional staff and the general public.

BENEFITS: As a full-time Chicago Park District employee in a position covered by the District’s Agreement with SEIU Local 73, eligible employees receive a comprehensive benefits package including:

• Competitive Group Insurance benefits including health, life, dental and vision plans.
• 13-20 days of paid vacation time annually (13 days for first year of employment).
• 12 days of paid sick time annually which carryover year to year.
• 4 paid personal days per year.
• 13 paid holidays per year.
• 12 weeks of paid parental leave (upon meeting FMLA eligibility)
• Pension plan through the Park Employees' and Retirement Board Employees' Annuity and Benefit Fund, a system covered by the State of Illinois' Reciprocal Act.
• Deferred Compensation Program – voluntary supplemental retirement plan.
• Optional pre-tax programs – Transit
• Federal Public Service Loan Forgiveness Program eligibility.
• Free Admission to most Chicago museums.

Rate of Pay: $70,108.97

Work Location: Warren Park- 6601 N Western Ave, Chicago, IL 60645

SEIU-Local 73 EEO: Administrative Support FLSA: Non-Exempt