Career Directions Ltd

Adminstrative Assistant

Career Directions Ltd  •  United Republic of Tanzania (Onsite)  •  4 days ago
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Job Description


Job Purpose:

The
position  will be responsible for managing the company diary across all
departments, ensuring the smooth coordination of meetings,
appointments, and events. They will also handle administrative tasks
such as scheduling interviews, inviting candidates, and maintaining
clear communication channels within the organization.

Key Responsibilities:

1. Diary Management
:

• Maintain and update the company’s master calendar, including meetings, deadlines, and key events for all departments.

• Schedule and coordinate appointments, ensuring efficient time management for department heads.

2. Interview Coordination:

• Invite candidates for interviews and ensure all necessary documentation and preparations are in place.

• Liaise with the HR and recruitment teams to confirm interview schedules and communicate logistics to candidates.

3. Administrative Support:

• Prepare and circulate meeting agendas, minutes, and follow-up actions.

• Organize and maintain company records, ensuring compliance with legal and regulatory requirements.

• Support the CEO and department heads with administrative tasks as needed.

4. Communication and Reporting:

• Act as the central point of contact for scheduling conflicts and inquiries.

• Provide weekly updates to the CEO on diary management and pending tasks.

5. Compliance and Documentation:

• Ensure proper documentation of key events and decisions for legal and organizational reference.

• Maintain confidentiality of sensitive information.


Requirements


Qualifications and Experience:

• Education:
Bachelor’s degree in Business Administration, Management, or a related field.

• Experience:
At least 1-3 years of relevant experience in administration, scheduling, or executive support.

ONLY TANZANIAN NATIONALS SHOULD APPLY

Skills:

• Strong organizational and time-management skills.

• Excellent verbal and written communication.

• Proficiency in Microsoft Office Suite and scheduling tools.

• High attention to detail and ability to multitask.

Key Competencies:

• Strong organizational skills.

• Proactive problem-solving abilities.

• Excellent interpersonal skills for cross-departmental coordination.

• Ability to handle pressure and meet deadlines
Career Directions Ltd

About Career Directions Ltd

CDL is a proactive Human Resource Management consultancy firm specializing in Strategic Labour Force Outsourcing, Recruitment, Training, Payroll Processing and Total Human Resource Management. Since 2003, we have been a one-stop shop for all HR related queries and support in and around East Africa. We champion best practice in Human Resource while going the extra mile to proactively address workers needs in order to achieve optimum productivity & profitability.

Our Mission

To support and contribute to our partners success while improving the lives'​ of the community.

Our Vision

To be a partner of choice in providing quality manpower outsourcing solutions.

Our Core Values

1.Professionalism: Conducting our business in the most professional way

2.Respect: Giving due respect to self and others and maintain the environment of teamwork and growth.

3.Passion: To be passionate in all we do.

4.Integrity: To act with honesty and integrity without compromising the truth.

Industry
HR & Recruiting
Company Size
51-200 employees
Headquarters
Nairobi, KE
Year Founded
2003
Website
cdl.africa
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