Job Description
Adminstration Support Assistant
Department: Global Mobility and Tax Advisory
Employment Type: Permanent
Location: Leiden, Netherlands
Reporting To: Payroll Team Lead
To support the continued growth of our operations in Leiden, the Netherlands, we are looking for an enthusiastic Administrative Assistant.
This is a dynamic, service‑oriented role in which no two days are the same. Working alongside with the Administration team, you will help ensure that processes run smoothly and efficiently, enabling colleagues to focus on their core responsibilities. The role is varied and fast‑paced, offering plenty of opportunities to learn, grow and further develop your skills.
What a typical day looks like...
- Answering phone calls from contacts and clients;
- Managing shared inboxes;
- Preparing correspondence and engagement letters;
- Monitoring deadlines and statutory time limits;
- Requesting and processing Wwft (AML) information via RegLab;
- Accurately processing and maintaining client data;
- Supporting meetings and appointments (preparing meeting rooms, welcoming clients);
- Supporting the onboarding of new colleagues;
- Supporting the offboarding of departing colleagues;
- Assisting with the organisation and execution of events;
- Performing ad hoc tasks as required;
- Liaising with the building manager on facilities matters (issues, maintenance, office supplies);
- Coordinating with stakeholders during the IT migration project and ongoing IT support
What attributes make someone brilliant in this role…
- A completed relevant MBO or HBO qualification
- 1–2 years of relevant work experience is an advantage, preferably within a professional services organisation
- Willingness to complete a BHV (emergency response) course (or already in possession of a valid certificate)
- Willingness to complete a Wwft (AML) course and keep your knowledge up to date.
- Excellent Dutch and English communication skills, both written and verbal
- Proficient in Microsoft Office (Word, Excel)
- Comfortable working with a CRM system
- Accurate, with the ability to set priorities effectively
- Service‑oriented and customer‑focused;
- Flexible, proactive and resilient under pressure;
- Professional, enthusiastic and representative;
- A true team player who can also work independently;
- You thrive in a dynamic environment that is constantly evolving.
