Job Description

Receptionist / Administrative Assistant

Location: Geismar, LA

Job Type: Full-Time

DIHO Consulting USA is seeking a reliable and professional Receptionist / Administrative Assistant for an opportunity in Geismar, LA.

This position will begin as a receptionist and administrative support role, helping with daily office operations, phone calls, emails, documentation, scheduling, filing, and general office support. The ideal candidate will be dependable, organized, professional, and comfortable communicating with employees, clients, vendors, and management.

This is also a growth opportunity. As the person learns the business, understands the company's services, and becomes comfortable with client communication, there may be an opportunity to grow into more of a business development support role over time. This could allow the employee to expand their responsibilities and grow within the company.

Responsibilities

• Greet visitors and provide professional front desk support
• Answer phone calls, respond to emails, and direct communication as needed
• Provide general administrative and clerical support to the office
• Assist with scheduling, calendar coordination, and daily office needs
• Prepare, organize, scan, file, and maintain documents and records
• Enter data accurately into internal systems, spreadsheets, and reports
• Assist with employee paperwork, onboarding documents, timesheets, billing, invoicing, purchase orders, or payroll support as needed
• Help coordinate communication between office staff, field employees, management, clients, and vendors
• Maintain office supplies and help keep the office organized
• Follow up on pending items and help ensure tasks are completed in a timely manner
• Learn company services, internal processes, and client needs over time
• Support client communication and business development efforts as the role grows

Must-Haves

• Must be able to work full-time on-site in Geismar, LA
• Prior receptionist, administrative assistant, office assistant, or front desk experience
• Professional phone etiquette and strong customer service skills
• Strong computer skills, including Microsoft Office, Outlook/email, and basic spreadsheets
• Ability to stay organized while handling multiple tasks throughout the day
• Strong attention to detail with paperwork, data entry, and follow-up items
• Reliable attendance and punctuality
• Comfortable communicating with office staff, field employees, clients, and vendors
• Willingness to learn the company's services, processes, and client base
• Open to growing beyond an administrative role into business development support over time

Skills Needed

• Front desk and receptionist support
• Administrative and clerical support
• Phone and email communication
• Data entry and document organization
• Scheduling and calendar coordination
• Filing, scanning, and recordkeeping
• Customer service and client communication
• Follow-up and task tracking
• Microsoft Word, Excel, Outlook, and general computer use
• Professional communication with internal teams and external contacts
• Ability to learn industry terminology and company services
• Confidence speaking with clients, vendors, and field employees
• Interest in learning sales support, client follow-up, and business development over time

Preferred Experience

• Experience in an industrial, construction, engineering, staffing, or field services environment
• Experience supporting field employees or technicians
• Experience with payroll support, billing, invoicing, purchase orders, onboarding, or project documentation
• Experience speaking with customers, clients, or vendors in a professional setting
• Any experience with sales support, client follow-up, business development, or customer relationship management is a plus

Schedule

• Full-time
• Monday through Friday
• On-site position in Geismar, LA

Work Location

In person