Job Description

Who we are:

InteLogix is a leading provider of integrated solutions, utilizing cutting-edge technology to provide exceptional customer experiences. Our commitment to excellence and innovation has enabled us to redefine industry standards and create brighter futures for our clients and their customers. We are dedicated to making lives better through our empathetic customer engagement and advocacy for our clients' brands and reputations.

FACILITIES AND ADMIN SPECIALIST JOB DESCRIPTION

1. Daily Operations & Office Management

• Manage day-to-day office operations, ensuring all facilities and equipment are fully functional and well-maintained.
• Handle general administrative tasks, including correspondence, record-keeping, scheduling, and managing site-specific documentation.
• Coordinate on-site onboarding and offboarding logistics for employees (e.g., workspace setup, ID badges, building access).

1. Vendor & Facilities Management

• Serve as the primary liaison for building management, landlords, and external service providers (e.g., security, housekeeping, IT infrastructure support, catering, and office supplies).
• Monitor inventory levels of office supplies, pantry items, and equipment, placing orders as needed while staying within budget.
• Oversee facilities maintenance, coordinating repairs and safety inspections promptly.

1. Communication & Employee Support

• Act as the go-to point of contact for on-site staff inquiries, addressing administrative concerns or directing them to the appropriate department (HR, IT, Finance).
• Facilitate company-wide or site-specific communications, announcements, and memos regarding building policies, schedules, or events.
• Assist management in organizing site events, meetings, town halls, or CSR (Corporate Social Responsibility) activities.

1. Compliance, Safety, & Security

• Ensure adherence to company policies, local labor laws, and workplace safety regulations.
• Coordinate with security teams to maintain a secure environment, managing visitor logs, access cards, and emergency protocols.
• Help ensure that facilities documentation is complete and readily available for internal audits and inspections.

Qualification/s:

Adapter

Minimum of 3 years’ experience in facilities

Starter

College graduate of business administration, business management, office administration or any related field

Admin support for at least 1-year BPO or commercial building experience

Additional requirements/competencies:

• Proficient in Microsoft Office applications, particularly Excel, Word, and Outlook.
• Knowledge of document control, inventory monitoring, purchasing procedures, and report preparation.
• Strong organizational, detail-oriented, proactive, time-management, and coordination skills.
• Able to work independently and collaborate effectively with different departments.
• Administrative and organizational skills, and attention to detail and accuracy
• Confidentiality and professionalism
• Adaptability in a fast-paced, 24/7 BPO environment

Good to have: OSH/BOSCH