Provides administrative and technical support to the shop team, ensuring accurate processing of work orders, purchase orders, inventory, and invoices while maintaining compliance with company policies and Canadian standards.
Key Responsibilities
Work Orders Print and organize work orders for approval by the Shop Manager, track progress, assist mechanics with system issues, liaise with IT support, and maintain accurate filing.
Purchase Orders Create, track, and receive purchase orders (internal and external), verify parts, process invoices, and generate daily/weekly reports.
Inventory Management Monitor stock levels, update VMS system, correct errors, add new parts, and maintain organized storage.
Invoice Processing Match invoices and forward to the finance team.
Reporting Complete and submit Web Fleet PI reports to the Regional Maintenance Manager.
Warranty Claims Process and track warranty submissions.
Safety & Compliance Maintain WHMIS binders and follow workplace safety standards.
General Administration Order shop supplies, update mileage and fuel readings, organize office documents, and assist with special projects.
Collaboration Work closely with Accounts Payable and the Branch Manager to ensure smooth operations.
Other related duties as assigned.
Compensation $50,000 - $65,000
Qualifications
High school diploma or equivalent.
Strong time management and organizational skills.
Proficiency with Microsoft Office and shop-related software.
Ability to manage multiple tasks accurately and meet deadlines.
Excellent communication skills and teamwork.
Initiative, sound judgment, and attention to detail.
Start Your Career with First Student – Apply Today!
First for a reason:
At First Student, we are a family of 60,000+ employees who take pride in safely transporting more than 5 million students and passengers to and from their destinations each day! Our family of brands include Transco, Total Transportation, Maggies Paratransit, and GVC II. Our employees are at the forefront of safety and innovation; they create and implement the most advanced training and technology the transportation industry has to offer.
As the leading pupil transportation solutions provider for school districts in North America, First Student provides the best start and finish to every school day. Our teams complete five and a half million student journeys each day, moving more students than all U.S. airlines combined. We operate more than 44,500 vehicles in 41 U.S. states and 8 Canadian provinces/territories.
What makes First Student the right choice for your school district's needs?
Our partnerships:
We believe great transportation is always the result of close, trusted partnerships with the school districts we serve. Understanding that needs change sometimes throughout the school year, our goal is to remain responsive to your district's needs. We work closely with school districts to ensure the transportation solutions we provide represent a collective, forward-thinking response to the needs of your district and community.
Our engagement:
We believe education offers a child – and their family – the foundation needed to lead a productive and successful life. We support education by making sure children have a safe and reliable way to get to and from school each day. Students start and end their school days with us, and we recognize the opportunity we have to impact each student’s day in a positive manner.
Our people:
Our people are our advantage. With a team of highly-trained drivers and the industry’s strongest safety record, we’re able to leverage the best practices, technologies and processes needed to deliver quality, consistent service.
Visit http://www.firststudentinc.com for more information about how First Student is Caring for students, today, tomorrow, together.®
