Job Description

Administrator – People & Culture (9-month contract)

We have a fantastic opportunity for an experienced Administrator to join our People & Culture (9-month contract) in the Melbourne office.

Primary Duties and Responsibilities

• Provide comprehensive administrative support to the People & Culture team.
• Prepare HR documentation including new starters and variations of employment contracts.
• Manage and complete processes for new starters, leavers, and variations and ensure checklists are accurately followed.
• Monitor and manage the People & Culture team mailbox, providing professional and responsive support to internal and external stakeholders.
• Coordinate the renewal of Practising Certificates, manage the notification of changes and memberships with Legal Service Board, Law Institute of Victoria, Law Society of New South Wales and High court.
• Prepare monthly reports summarising key HR data, insights and updates for presentation to stakeholders.
• Coordinate and maintain the HR systems, including but not limited to performance reviews, engagement surveys, ensuring accurate and timely input of employee performance data, facilitating processes, and generating reports.
• Assist in the administration of WorkCover claims and processes.
• Provide emergency SMS administration and support as required.
• Manage P&C communications and update the intranet as required.
• Support the Learning & Development Advisor with learning development systems and administration.
• Support the coordination of firm wide new starter inductions.
• Support and manage the coordination of the firm’s Work Experience Program.
• Provide administrative support and co-ordination of various activities and projects in relation to People & Culture functions.
• Maintain cyber security at all times. Cultivate an awareness of security risks, stay informed of latest cyber threats, instil best cybersecurity practises and take practical steps to protect the firm and client from cyberattacks.
• Other reasonable tasks as requested.

Skills/Knowledge

• Effective communication skills
• Ability to work autonomously – without constant supervision
• Strong attention to detail
• Effective time management skills – an ability to successfully manage a number of different projects and tasks simultaneously

Experience

• Relevant tertiary qualification
• Experience in an office environment is essential

Further Information

Any questions regarding the vacancy can be directed to Rhoda Siu on (03) 9609 6737 or RSiu@rk.com.au. For further information or to submit your application for this position please visit the careers page on our website. Please note any offer of employment made by Russell Kennedy to the successful candidate will be subject to a police check. We are currently accepting applications from direct applicants only. No agency referrals will be accepted at this stage.

Our Firm and Culture

Russell Kennedy is a commercial law firm with more than 380 people in Melbourne and Sydney. At Russell Kennedy we are committed to providing exceptional legal strategies and solutions to our clients, guided by market-leading expertise across our key sectors of focus.

We’re committed to making a difference for our clients, providing opportunities for our people, and delivering lasting change for our community. As part of our team, you’ll receive hands-on experience, quality mentoring and access to valuable learning opportunities. We encourage a professional and committed work ethic, while recognising the importance of an enjoyable working environment and balanced lifestyle.

At Russell Kennedy, we respect and celebrate the things that make each of us different. The firm is dedicated to creating an environment that is characterised by equal access and respected participation of all groups and individuals. This is regardless of all differences, including culture, ethnicity, race, sex, gender identity, age, religion, personal circumstances, physical features, abilities and disabilities, socioeconomics and sexual orientation.

We believe we have a culture where individuals of all backgrounds and abilities feel included and confident in bringing their whole selves to work, and where your talents are fostered, empowering you to contribute to the success of the firm.

Russell Kennedy is proud to be an equal opportunity employer and is certified as a WGEA Employer of Choice for Gender Equality. We are committed to being a LGBTIQ friendly and disability confident employer. The firm supports and promotes a range of initiatives including, the Russell Kennedy Women’s Network and our Diversity and Inclusion committee, with 3 key focuses: Access RK (Accessibility and Disability), Kaleidoscope (Cultural Diversity) and SPARKLE (LGBTIQ).

Russell Kennedy is dedicated to creating and participating in a meaningful process of reconciliation as part of the broader national reconciliation movement. Our key aims in embarking on our first RAP are to celebrate the deep knowledge of First Nations communities, the longest continuing cultures in the world, acknowledge past wrongs and to begin to build a structured future together where we can play our part in righting those wrongs though our own reconciliation initiatives.

Russell Kennedy is committed to attracting the best talent available and is open to discussing flexible work arrangements and workplace adjustments for all of our listed vacancies.