Job Description

The Opportunity (Vacancy: Replacement)

Reporting directly to the Supervisor, Operations Administration, this role is responsible for providing administrative, clerical, and operational support to the Parks Operations and Forestry Division. You will support divisional staff, supervisors, field operations, customer service activities, work order coordination, permit administration, and financial processing. You will be responsible for helping ensure efficient day-to-day operations while supporting the delivery of parks, forestry, horticulture, and related municipal services. As the Administrator, Operations, you will perform the following duties, including but not limited to:

• Provide administrative support to divisional management and operational staff, including preparing correspondence, reports, agendas, and presentations
• Coordinate meetings, appointments, divisional events, and training sessions while maintaining calendars and records
• Respond to public inquiries, enter and track service requests, and coordinate work orders through the Town’s tracking systems
• Process accounts receivable/payable invoices, maintain confidential records, and support payroll and onboarding administration for seasonal and temporary staff
• Support operational coordination activities including utility locate requests, event planning support, website updates, and records/document management

The Ideal Candidate

We are seeking a detail-oriented and customer-focused professional with a post-secondary diploma in Business Administration or a closely related field. Our ideal candidate has a minimum of three (3) years of related experience in an administrative role, preferably within a Parks or Public Works municipal operations environment.

The ideal candidate will have demonstrated customer service excellence and strong organizational abilities. We are seeking an individual with superior communication and interpersonal skills, a demonstrated ability to manage multiple priorities independently, and excellent attention to detail and confidentiality practices.

The successful candidate for Administrator, Operations, will be required to work a flexible schedule, including in the office, remotely and after hours (as required).

This position offers a salary range of $71,570.14 to $89,462.67 plus a competitive benefit package.

Satisfactory passing of a criminal record check, and proof of qualifications will be required of any successful candidate(s) for this position.

The Town is committed to diversity and inclusivity in employment and welcomes applications from qualified individuals of diverse backgrounds. The Town is an equal opportunity employer that is committed to an inclusive and barrier-free workplace.  If your application requires accommodation, please contact People Services at (905) 584-2272 Ext. 4738.

Applications for this posting will be accepted until June 5, 2026 12:00PM EST.

The Town of Caledon does not use artificial intelligence (AI) technology for screening, assessing, or selecting candidates.