Borden Ladner Gervais LLP (BLG)

Administrator, Office Services

Borden Ladner Gervais LLP (BLG)  •  Ottawa, CA (Onsite)  •  9 days ago
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Job Description

We are BLG: Canada’s Law Firm. Our culture is one of vigilance and curiosity, Firm-wide collaboration, unfailing mutual respect and dedication. We pride ourselves on having standout talent and delivering an exceptional client experience.

We are a future-minded Firm delivering high-value advice and known for our unwavering commitment to innovation, diversity and inclusion, community involvement and talent development. Learn more about us at www.blg.com.

Purpose of the Role

The main duties of the Administrator, Office Services are to handle the distribution of mail and to perform administrative tasks pertaining to a mailroom as well as provide support to the Office Services Coordinator on Facilities related tasks. The Administrator, Office Services will be expected to provide exceptional service in English (French is considered an asset) to internal stakeholders in-person, via telephone and through e-mail correspondence.

This is a permanent, full time opportunity and will require the successful candidate to work on-site Monday to Friday.

Key Responsibilities

Mail Room & Copy Centre Duties

  • Process incoming and outgoing mail and courier shipments
  • Internal mail runs
  • Respond to requests from all BLG personnel
  • Make photocopies
  • Print documents
  • Bind documents
  • Scan documents
  • Change toner and fix paper jams
  • Send faxes

Reception

Support Reception with the following

  • Serve as the first point of contact for clients, visitors, contractors, and couriers.
  • Answer, screen, and direct incoming calls.
  • Manage boardroom bookings and coordinate meeting logistics.
  • Maintain visitor sign-in logs and security records.
  • Issue and track temporary access badges.
  • Book offices for visiting guests.
  • Maintain a professional and welcoming reception area.

Key Competencies

  • A minimum of one year of experience in customer service, administration, or a related field
  • Excellent oral and written communication in English (French is an asset)
  • Flexibility, sound judgment and a can-do attitude
  • Excellent interpersonal and client service skills
  • Ability to work in a team environment
  • Proficient keyboarding skills and proficiency with Windows and MS Outlook and Word software
  • Ability and comfort to be trained in and adhere to emergency response procedures

BLG is committed to building a diverse workplace reflective of the communities we serve and to fostering an inclusive culture where Firm members feel valued, respected and inspired to thrive as their authentic selves. We value diversity of thought and the unique skills, perspectives and experience each individual brings to BLG. We welcome applications from all qualified candidates and encourage applicants from members of groups that have been historically underrepresented, including but not limited to First Nations, Métis and Inuit Peoples, racialized individuals, persons with disabilities, people who identify as women and/or LGBTQ2S+.

We also strive to provide an accessible candidate experience. Please let us know if you need any accommodations during the recruitment process.

Borden Ladner Gervais LLP (BLG)

About Borden Ladner Gervais LLP (BLG)

We are BLG: Canada’s Law Firm. | Nous sommes BLG, vos avocats au Canada.

(French version below) Fully bilingual across all practice areas and sectors, BLG excels in Canada’s common and civil law systems. Our five offices operate in Canada’s largest city centres. We offer our clients an established national presence and a global reach through our international network.

Outside our walls, we contribute to communities across Canada through our pro bono program, our BLG Reads to Kids literacy program, and supporting our members’ charitable efforts through fundraising and volunteer initiatives.

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BLG offre des services entièrement bilingues dans tous les secteurs et domaines de pratique et se démarque autant en droit civil qu’en common law. Nous sommes présents dans cinq grandes villes du Canada. Bien établis à l’échelle nationale, nous possédons également un réseau international qui décuple notre portée.

À l’extérieur du cabinet, nous appuyons des collectivités partout au Canada par l’entremise de notre programme de travail bénévole (pro bono) et de BLG, la lecture et les enfants ainsi qu’en favorisant l’engagement de nos membres dans des activités caritatives comme des collectes de fonds et des initiatives bénévoles.

Industry
Legal & Compliance
Company Size
1,001-5,000 employees
Headquarters
Toronto, CA
Year Founded
1823
Website
blg.com
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