Job Description

Position Title: Administrator, Junior (PMA 271)

Requisition #: 303

Position Type: Exempt

Work Environment: On-Site (SIL)

Salary Range: $60,000 - $75,000 ***This is an estimated salary range. Compensation will be commensurate with experience***

Location: Patuxent River, MD

Clearance Level Required: Top Secret

Davis Defense Group, Inc. has secured a stellar reputation as one of the premier Women-Owned Small Business (WOSB) in the aerospace and defense industry, steadfastly supporting the Department of Defense since 2002. A critical combination of vision and dedication to excellence has helped our customers achieve numerous significant milestones on schedule and within budget. Today we employ over 700 personnel around the globe in a mix of analytical, advisory, technical, and support positions. The common thread across our organization is our commitment to our customers and an unwavering dedication to our principle motto: “Mission Focused, Future Ready. Innovating today, Leading tomorrow.”

Functional Description:

Provide non-routine administrative and analytical task support to the leadership team of a prominent Program Management Office. As a Junior level Administrator, support business functions within the organization, including contracts, facilities planning, finance, logistics, property management, purchasing and/or security. Perform tasks related to the control of government property assigned to the organization. Act as facility security officer to ensure compliance with company, customer and government security regulations and procedures. Maintain facility usage metrics, financial databases, analyze data, and develop reports. Participates in special projects as required.

Duties and Responsibilities:

The Administrator provides critical business, administrative, and analytical support to the Software Integration Lab (SIL) Manager, PMA staff, and organizational leadership. This position supports both routine and non-routine administrative requirements, helping ensure the effective and timely execution of operational and programmatic activities.

Reporting directly to the Operations Lead and SIL Lab Manager, the Administrator is an integral member of the Operations team. The position coordinates across staff and leadership to track requirements, support business processes, resolve administrative issues, and ensure assigned tasks are completed accurately, efficiently, and to a high standard.

The ideal candidate is highly organized, detail-oriented, proactive, and capable of managing multiple priorities while providing responsive support to laboratory and program environment.

Specific tasks include:

• Receive and coordinate tasking and priorities with the SIL Lab Manager.
• Coordinate with the Operations Lead to respond to tasks related to the PMA’s operations and best practices.
• Use MS Teams and SharePoint sites to control and manage data.
• Control and manage lab facility usage, schedule facility and equipment, deconflict overlapping requests, and track and report key usage metrics.
• Control the entry of visitors.
• Escort personnel as required.
• Prepare documents such as memorandums, endorsements, and MOAs are in accordance with the Naval Correspondence Manual.
• Manage onboarding and offboarding keeping personnel records up to date.
• Coordinate with IT and the team to identify and solve technical issues.
• Schedule, coordinate, and run meetings to keep everyone connected and on track.
• Update and maintain slides for team meetings.
• Coordinate data calls.
• Develop and update PowerPoint presentations.
• Maintain calendars, TDY schedules, and prepare future planning schedules.
• Deconflict schedules as required.
• Plan and schedule internal review sessions to ensure team preparedness to brief key points with key external stakeholders.

Required Experience

• Minimum of one year of combined experience performing duties described in the functional description.
• Experience accessing DISS and confirming clearances.

Desired Experience:

• Experience with Basics II visitor access and sponsorship request system.
• Experience in facility visitor / building access control functions, lab management, security management and security protocols.
• Intermediate or higher-level skills in Microsoft Office. Experience in MS Teams, Adobe Acrobat, and SharePoint.

Education Requirements:

BA/BS degree from an accredited college

Or

Associate’s degree plus two (2) years additional work experience performing duties described in the functional description of the labor category may be substituted for a Bachelor’s degree

Or

Four (4) years additional work experience performing duties described in the functional description of the labor category may be substituted for a Bachelor’s degree

When we review candidates' information, we are looking for the best matches for the position based on the qualifications listed in the job posting. If your skills and experience appear to match an open position, a recruitment services professional or a hiring manager may contact you.

Davis Defense Group, Inc. is committed to maintaining the highest standards of professionalism, integrity and efficiency in our recruitment and hiring processes. As part of our dedication to these values, DDG does not engage with or entertain the services of third-party recruiting agencies for our staffing needs. Thank you for your understanding and cooperation.

At DDG, employment decisions are based on an individual’s capabilities and qualifications. We do not discriminate on the basis of race, color, religion, creed, age, sex, disability, veteran status, marital status, national origin, sexual orientation, gender identity, or any other characteristic protected by law. This commitment to equal opportunity applies to all aspects of employment, including recruitment, hiring, promotions, transfers, terminations, compensation, benefits, and other terms and conditions of employment. If you are a qualified disabled veteran or individual with a disability and need reasonable accommodation to use or access our online system, please contact our Human Resources department at (540) 548-5950.