Job Description

Administrator, Integrity Project-000H3K

Description

The Integrity Project Administrator responsibilities include, but are not limited to:Inputs requests for AFE (Authorization For Expense) projects in Oracle. Verify all data fields are entered accurately for management approval.Verify company share, company number, and cost center for every project.Monitors Oracle to ensure AFEs are approved within the required time period.Runs report for AFE end dates. Updates project end dates in Oracle.Update the vendor list in Oracle.Updates Pipeline Integrity estimates to reflect WBS structure. Maintains consistent WBS tracking throughout project lifecycle – setup, tracking, and closeout.Reviews AFE reports - monitoring project expenditures. Issues reports and feedback to Project Managers.Routinely submit and track project invoices.Updates the AFE tracker with new AFEs, change orders, warning letters and scope changes.Maintain and iterate on Microsoft Excel trackers, estimate sheets, and reports.Assist in the annual budget process by locating missing data and verifying data provided by Project Managers, other departments, contractors, or accounting.Track project updates from Project Managers and enter updates into a Microsoft Access database.Request maps and other documents from various departments for projects.Proofread project descriptions and make spelling, grammar and sentence structure changes as required.Responds to requests from accounting, internal audit, commercial, project controls, etc. and provides feedback to Pipeline Integrity management.Schedule meetings, book meeting rooms, and manage schedules for the leadership team.

Qualifications

The successful candidate will meet the following qualifications:High school degree or GED is required.Associate’s degree or greater is preferred. Minimum of 2 years’ experience in Project Management administrative support or equivalent is required.Basic knowledge of Microsoft Word and Excel is required.Basic knowledge of Microsoft Access is preferred.Basic knowledge of Oracle is preferred.

Primary Location

: USA-Texas-Houston

Shift

: Day Job

Travel

: No

Unposting Date

: Ongoing

Organization

: Engineering

Job

: Engineering

Job Level

: Individual Contributor