Job Description

Administrator – Deals Advisory & Corporate Recovery

Application Deadline: 25 September 2026

Department: Corporate Recovery

Employment Type: Full Time

Location: Dublin

Description

The administrator will provide high-quality administrative and coordination support to the Deals Advisory & Corporate Recovery team. The successful candidate will play a key role in ensuring the efficient operation of the department through effective diary management, client onboarding support, billing administration, meeting coordination, and general team support. This is an excellent opportunity for an organised, proactive individual who thrives in a fast-paced professional services environment.

Key Responsibilities

Administrative Support

• Provide comprehensive administrative support to the Deals Advisory & Corporate Recovery team.
• Manage and coordinate diaries, meetings, and appointments for Partners, Directors, and wider team members as required.
• Arrange meeting rooms, video conferencing facilities, and catering where necessary.
• Prepare and distribute meeting agendas, documentation, and presentations.
• Maintain accurate department records and filing systems.

Meeting Coordination

• Organise internal team meetings and project update meetings.
• Take meeting minutes and record key actions arising.
• Track and follow up on action items to ensure timely completion.
• Coordinate attendance and circulate relevant information to stakeholders.

Client Take-On & Conflict Checks

• Support the administration of new client acceptance and onboarding procedures.
• Prepare and circulate conflict check requests in accordance with firm policies.
• Monitor responses and escalate issues where required.
• Assist with maintaining compliance-related documentation and records.

Billing & Financial Administration

• Support the preparation and processing of client billings and fee schedules.
• Liaise with engagement teams to ensure billing information is accurate and submitted on time.
• Assist with monitoring outstanding billing requests and follow up where appropriate.
• Support ad hoc reporting and administrative tasks relating to financial processes.

Timesheet Administration

• Assist team members with timely completion and submission of timesheets.
• Monitor outstanding timesheets and issue reminders as required.
• Support the accuracy and completeness of time recording information.

General Office & Team Support

• Manage incoming correspondence, emails, and telephone enquiries.
• Assist with document production, proofreading, and formatting of reports and correspondence.
• Coordinate travel arrangements and expense submissions where required.
• Support departmental projects and process improvement initiatives.
• Undertake other ad hoc administrative duties as required.

Skills, Knowledge and Expertise

Essential

• Previous experience in an administrative, team assistant, or coordinator role.
• Excellent organisational skills with the ability to manage multiple priorities.
• Strong attention to detail and accuracy.
• Proficient in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Strong written and verbal communication skills.
• Ability to work independently and as part of a team.
• Professional and confidential approach to handling information.

Desirable

• Experience working within a professional services, legal, accounting, or corporate environment.
• Knowledge of client onboarding, billing, or time recording systems.
• Experience supporting senior stakeholders.

Personal Attributes

• Highly organised and proactive.
• Strong problem-solving skills and ability to use initiative.
• Positive, flexible, and team-oriented approach.
• Ability to work effectively under pressure and meet deadlines.
• Strong customer service mindset with a professional and approachable manner.

Benefits

Office Facilities

• State of the art high tech office in a Central Dublin City Centre location
• Onsite gym, with changing & shower facilities
• Secure bike parking
• Onsite café with complimentary barista

Health Benefits & Leave Entitlements

• Together Anywhere Leave
• Annual Leave Purchase Scheme
• Adoptive, Paternity, Fertility & Maternity Leave
• Take a Me Day
• Digital Doctor access
• Mini Health Assessments
• Expanded Health Insurance providers

Work Equipment & Resources

• Laptop
• Annual Professional Subscription
• Career Progression
• L&D initiatives

Income Benefits

• Life Assurance
• Green Travel Allowance
• Pension Contribution