Job Description

About the role

We are seeking a proactive and organized Corporate Communications Administrator to provide administrative and operational support to the Corporate Affairs team. This role assists in coordinating communication activities, organizing corporate events, preparing digital content, and ensuring smooth day-to-day administrative operations.

The successful candidate should be detail-oriented, creative, and able to work effectively in a fast-paced environment.

Key Responsibilities

1.  Corporate Communications Support

• Assist in preparing internal and external communication materials.
• Support the coordination of corporate announcements, newsletters, and employee communications.
• Assist with proofreading and formatting communication materials.

2. Digital Content Support

• Assist in creating simple digital content for social media and internal communication platforms.
• Support photo and video collection during corporate activities.
• Maintain and organise digital communication assets.

3. Corporate Events & Engagement

• Assist in planning and coordinating corporate events, employee engagement activities, and official visits.
• Coordinate logistics including venue preparation, registrations, and event materials.
• Liaise with vendors and internal departments on event arrangements.

4. Administrative Support

• Prepare correspondence, reports, meeting minutes, and presentation materials.
• Maintain proper filing of communication documents and records.
• Monitor departmental inventories and coordinate procurement of communication materials.
• Handle general administrative duties assigned by the department.

5. AI & Digital Tools

• Utilise AI tools (e.g., ChatGPT, Canva AI, Microsoft Copilot) to support content drafting, presentations, and administrative tasks.
• Explore digital solutions to improve communication efficiency.

Requirements

1. Qualifications

• Diploma in Mass Communication, Public Relations, Business Administration, Marketing, Multimedia, or a related field.
• Fresh graduates are encouraged to apply.

2. Experience

• 1 years of administrative or communications support experience is an advantage.
• Experience coordinating events or handling office administration is preferred.
• Experience using Microsoft Office applications.

3. Technical Knowledge

• Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Canva or similar design tools (basic knowledge)
• Social media platforms
• Basic photography or videography skills are an added advantage
• Familiarity with AI productivity tools is an advantage

4. Preferred Competencies

• Good written and verbal communication skills
• Strong organizational and coordination skills
• Attention to detail
• Able to multitask and meet deadlines
• Positive attitude and willingness to learn
• Team player with good interpersonal skills
• Basic creativity in content preparation