Job Description

Department Assets & Facilities

Reports to General Manager – Assets & Properties

Role Introduction

Providing essential assistance to A&F Team by handling administrative tasks, organising schedules and ensuring smooth running of daily office administration and communication between different departments.

Key Responsibilities:

• Provide secretarial and general administrative support to the General Manager and the Assets & Facilities Team, including organizing schedules, arranging meetings, maintaining physical/electronic filings, data input, booking facilities and other logistics
• Prepare timely and accurate operation reports and upkeep the asset inventory and budgetary control record; edit and prepare electronic documents & handle data entry

• Handle any ad-hoc requests from section heads and managers

• Provide procurement and finance administrative support, including raising Purchase Requisitions, following up on Purchase Order opening/closing status, maintaining procurement & financial records, preparing Goods Received Notes, arranging payment etc.
• Support staff on-boarding / off-boarding processes and other HR related matters for the team
• Coordinate various administrative processes for the team(s)
• Organize and coordinate meetings with internal and external parties

• Ensure smooth running of daily office administration

Requirements:

• HKCEE / HKDSE with formal secretarial training or equivalent qualification
• Minimum 3 years of secretarial/ administration experience. Working experience in facility or property management will be considered an advantage
• Strong planning and organizing skills and attentive to details
• Ability to work independently and a good team player
• Fluent in both written and spoken English and Chinese
• Proficiency in MS Office (Word, Excel, PowerPoint and Chinese Word Processing)
• Knowledge of facility or property management practices and business ethics is preferred

Full-time

Personal & Application Information

We are an equal opportunity employer. Data collected will be treated in strict confidence and used for recruitment purpose only. Applicants who are not invited for interviews within 4 weeks may consider their applications unsuccessful.