Job Description

Administrator, Accounts Payable

LOCATION: 100 Citigate Dr, Ottawa

VACANCY TYPE: Replacement

DUTIES & RESPONSIBILITIES

• The incumbent may be responsible for all or some of the following:
• Gathering, sorting, and filing documents and related information
• Data entry for high volume of transactions, including matching to goods received documentation and purchase orders
• Critical review and edit of tickets and invoices as necessary to ensure accurate payments and proper costing
• Communicating with vendors regarding discrepancies, timelines, and procedures
• Ensure procedures are adhered to and deadlines are met for invoice and payment processing.
• Assisting to other team members to meet their cross-training requirements.
• Participating in the development and ongoing changes to policy and procedures as necessary to maintain proper costing and payment
• Liaising with internal and external stakeholders to gather information and meet deadlines
• Process payments by verifying transaction information, scheduling and preparing disbursements and obtaining proper authorization of payment
• Reconciling statements and transactions
• Resolving account discrepancies by investigating documentation; issuing stop payments, payments, or adjustments
• Providing back-up to Reception
• Prepare reports as necessary
• Other tasks as required

REQUIREMENTS

• Computer knowledge of Microsoft Outlook , Microsoft Word, Microsoft Excel, and SAP (asset)
• Basic understanding of accounting functions, invoicing, payments, credits, and reconciliations
• Accounting diploma or 1-3 years’ experience in a similar role is an asset
• Ability to work in a fast-paced environment with a lot of change and many deadlines
• Experience within a high-volume transaction environment is considered a strong asset
• Good interpersonal and communication skills
• Knowledge of the construction industry would be an asset, with a focus on heavy trucks and equipment.

WORKING CONDITIONS
Working conditions are normal for an office environment.

COMPENSATION

The expected range for this position is $44,000 - $55,000. Placement within the range is dependent on a variety of factors including qualifications and experience.

TOMLINSON OFFERS

The Tomlinson Group of Companies encourages applications from all qualified candidates. Please contact Human Resources if you need accommodation at any stage of the application process or want more information on our accommodation policies. We are committed to leveraging the latest technology to enhance our recruitment process. We may use AI tools in the screening and selection of candidates to efficiently and fairly assess all applicants. A Recruiter will review all results generated by AI. If you have any questions, please contact our HR department.