Job Description

Administrator – Hammersmith Office

We are seeking a permanent, full-time Administrator for our busy Hammersmith office to join our expanding team.

This is an excellent opportunity for an organised and professional administrator who is looking to develop their career within a busy legal environment and gain valuable experience supporting fee earners and the wider team.

About GT Stewart

GT Stewart Solicitors & Advocates is a Legal 500 and Chambers & Partners recognised law firm with offices across London, the South East and the Midlands. We are committed to providing exceptional legal services while delivering outstanding client care.

The Role

As an Administrator, you will provide essential administrative support to the Hammersmith office and its Fee Earners, helping to ensure that matters are opened, maintained and progressed efficiently.

You will work closely with colleagues across the office and will be responsible for a range of administrative and legal support tasks, including file opening, telephone calls, matter input, case management system entries and Legal Aid administration.

This is a varied role within a busy legal environment and would suit someone who is highly organised, has excellent attention to detail and is confident dealing with clients and colleagues.

Key Responsibilities

• Opening new files accurately and efficiently in accordance with firm procedures.
• Making and receiving telephone calls from clients, courts, professionals and other relevant parties.
• Inputting and maintaining accurate information on the firm's case management systems.
• Completing CMS entries and ensuring matter information is kept up to date.
• Assisting with Legal Aid applications and associated administration.
• Supporting Fee Earners with the day-to-day administration of their caseloads.
• Preparing and maintaining correspondence and documentation as required.
• Ensuring files and electronic records are maintained accurately and in accordance with firm procedures.
• Liaising with clients and third parties in a professional and helpful manner.
• Assisting with the efficient progression of matters and ensuring administrative deadlines are met.
• Maintaining confidentiality and complying with GDPR, SRA requirements and firm policies.
• Working collaboratively with colleagues across the firm to provide an efficient and high-quality service.
• Undertaking any other reasonable administrative duties appropriate to the role.

Person Specification

Essential

• Previous experience in an administrative or office-based role.
• Excellent communication and interpersonal skills.
• Professional, approachable and confident manner.
• Strong organisational skills with excellent attention to detail.
• Good IT skills and confidence using Microsoft Office.
• Ability to prioritise workload and remain calm in a busy environment.
• A positive, flexible and reliable approach to work.
• Ability to work accurately and efficiently when dealing with a high volume of information.

Desirable

• Previous experience working within a legal or professional services environment.
• Experience working with a legal case management system.
• Experience of Legal Aid administration.
• Knowledge or experience of P4W.
• Experience of file opening and client onboarding processes.

Working With Us

At GT Stewart, we value our people and are committed to supporting their development and wellbeing. We offer:

• £27,007.50 per annum
• Pension scheme with employer contribution.
• Optional Benenden Healthcare.
• Ongoing training and development opportunities.
• Modern IT systems and a supportive working environment.
• 23 days' annual leave plus bank holidays, increasing with length of service.
• Birthday leave in addition to annual leave.
• Bi-annual staff events and additional employee benefits.
• Support from colleagues across our multi-office team.

We have a dedicated in-bound telephony team to take calls and messages for our Fee Earners, alongside administrative and support systems designed to help our teams work efficiently.

We are a multi-office, multi-service Legal 500 and Chambers & Partners firm recognised for excellence in a variety of legal fields.

How to Apply

Please send your CV and a covering letter outlining your suitability for the role to our dedicated HR team via email at:

recruitment@gtstewart.co.uk