Job Description

A successful university campus is about so much more than buildings. It’s about the environment, the atmosphere and the people – creating that sense of home that will help students feel safe, secure, and help them thrive.

Here at UPP we currently have an exciting opportunity for an Administrator to join our Nottingham team.

You will be responsible for providing efficient and effective administrative support across our student accommodation portfolio, maintaining administrative systems, supporting site operations, managing financial and compliance records, and helping to ensure the smooth delivery of services to our residents and university partners.

This is a permanent position working 37.5 hours per week, Monday to Friday The salary is £25,589 per annum

Role responsibilities include:

• Administer financial processes including raising purchase orders, processing invoices, monitoring expenditure and supporting budget tracking.
• Gather and analyse quotations for goods and services, ensuring purchasing activities are cost effective and compliant with company procedures.
• Maintain statutory, compliance and audit records to support organisational and regulatory requirements.
• Administer property and facilities management systems, supporting the management of reactive and planned maintenance activities and monitoring performance against KPIs and SLAs.
• Produce accurate reports by collating, analysing and presenting data for internal and external stakeholders.
• Manage property management and room booking systems, ensuring records remain accurate and up to date.
• Oversee the student damages process, ensuring incidents are recorded, charges are raised and financial records are maintained.
• Act as a primary point of contact for residents, contractors, university partners and other stakeholders, delivering a professional and customer-focused service.
• Provide reception cover when required, ensuring all visitors receive a friendly and efficient welcome.
• Coordinate with university departments and central support teams to support the smooth delivery of services across the site.
• Support compliance with health and safety procedures, sustainability initiatives and corporate recycling targets.

We are looking for someone with strong administrative and organisational skills, excellent attention to detail, and experience working with databases and spreadsheets. You will be a confident communicator, able to work collaboratively across operational teams whilst managing information accurately and professionally.

Experience within facilities management, property management, compliance administration or a similar operational environment would be advantageous.

Offers of employment are subject to satisfactory vetting, inclusive of employment referencing covering the past three years and you may be subject to additional vetting and barring checks to ensure your suitability for the role, which could include completing a basic DBS check.

In return, we are offering a fun and interesting environment to work in with a competitive salary and a great benefits package which includes 25 days holiday plus bank holidays, life insurance, pension, cycle to work scheme, store discounts, as well as access to our UPP Rewards portal, offering discounts from a variety of retailers, restaurants, gyms and more.

UPP welcome all applications and recognise the value of having a diverse and inclusive culture, which reflects the communities we work with and has a positive impact on our people, our student residents, and our university partners.

We understand all disabilities, impairments and conditions are unique, so please advise us of any adjustments which would support you through our recruitment process and help you to thrive at work.

Our core values of Innovation, Sustainability, Community, Partnership and Respect, are fundamental to our culture and summarise what is important to our business and our people.

We are a team with energy, pace and passion; if that sounds like you, apply today.