Job Title: Administrator

Location: Rochester - full time on site

We offer a range of hybrid and flexible working arrangements - please speak to your recruiter about the options for this particular role

Salary: Circa £26,000 (DOE)

Who we are:

Join BAE Systems and you’ll be part of something bigger. As a valued member of our global colleague network, you’ll bring your unique skills and perspectives to help pioneer progress and protect what matters most. You’ll be trusted to play your part in delivering the advanced, technology-led defence, aerospace and security solutions of tomorrow, shaping a safer future, for all of us.

From the depths of the ocean, to the far reaches of space, there’s no limit to where a career at BAE Systems could take you.

As an Administrator within BAE Systems Electronic Systems, you will play a vital role in keeping a fast‑paced, innovative environment running smoothly. Reporting to a Product Line Director, you’ll manage complex diaries, coordinate UK and international travel, and oversee immigration requirements for staff. You’ll organise meetings, catering, venues, and site access while handling changes efficiently to reduce business impact.

Core duties:

• Travel booking; to include UK and International (flights, hotels, car hire etc) ensuring all travel complies with company policies and adheres to budgets
• Addressing all immigration requirements for staff; VISAs, ESTAs, etc
• Coordinating all meeting logistics, including arranging meetings with appropriate venues and catering, managing access requirements for host sites by providing necessary nationality and passport details, and handling changes or cancellations to minimise cost impact to the business
• Developing and providing Excel‑based reports as requested and setting up and maintaining organised filing and document‑management systems.
• Supporting the team with day-to-day enquiries to ensure the smooth running of the office and undertaking adhoc projects as required

Essential Skills:

• Solid administrative experience, with a proven track record of delivering high‑quality support
• Demonstrated experience coordinating international travel and managing complex itineraries
• Considerable proficiency in Microsoft Word, PowerPoint and Excel
• Highly organised, able to prioritise effectively and manage multiple tasks
• Detail‑oriented approach, maintaining precision and consistency across all responsibilities

The HR Function:

You’ll join a small, approachable team embedded within the broader HR Function. We work closely with colleagues across the business to support highly complex, innovative programmes the kind that push the boundaries of what’s possible. Our workload is varied and fast‑moving, with each day bringing fresh challenges and opportunities to contribute. If you value teamwork, adaptability, and meaningful technical impact, this is the environment for you.

Why BAE Systems?

Here you’ll build a career with purpose and limitless possibilities. With lifelong learning and meaningful work, this is a place where you can grow your career with confidence and be empowered to be your best. You’ll be recognised for your contribution and enjoy rewards tailored to what’s most important to you and your family, support for your financial and personal wellbeing, as well as a balanced lifestyle. In an environment embracing sustainable ways of working and with a strong sense of shared purpose, our supportive culture is a place you can feel you belong and proud of the difference you make.

A place where everyone can thrive:

We’re committed to building an inclusive workplace where everyone feels valued and supported. We know that a diversity of backgrounds, perspectives and experiences strengthens our teams and is vital to the work we do.

Please be aware that many roles at BAE Systems are subject to both security and export control restrictions. These restrictions mean that factors such as your nationality, any nationalities you may have previously held, and your place of birth can restrict the roles you are eligible to perform within the organisation. All applicants must as a minimum achieve Baseline Personnel Security Standard. Many roles also require higher levels of National Security Vetting where applicants must typically have 5 to 10 years of continuous residency in the UK depending on the vetting level required for the role, to allow for meaningful security vetting checks.

Closing Date: 10th June 2026

We reserve the right to close this vacancy early if we receive sufficient applications for the role Therefore, if you are interested, please submit your application as early as possible.

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