Job Description

Job Title: Administrator

Salary: Band C £30,895
Hours: Full Time (We understand the importance of work-life balance, and offer flexible working however this role requires 3 days per week working on site)
Contract Type: 12 Months-Fixed Term Maternity Cover
Location: Rutherford Appleton Laboratory Harwell, Oxfordshire OX11 0QX

Together, our scientist, technologists, engineers and business support team explore the unknown and turn what they find into work that changes the world around us. Whether it’s sending probes into space or finding new ways to treat cancer, everyone here plays a vital role in making a positive difference to society.

Come and discover how much you can achieve when you’re surrounded by world-leading experts, encouraged to constantly learn and empowered to explore your curiosity!

About the Role:

We are looking for an Administrator to join our Business Incubation Support team. The Business Incubation team at RAL provide laboratory and office accommodation to an active and growing portfolio of over 130 technology tenant companies, predominately early-stage and start-up.

Joining a small team within a larger department, you will provide administrative support for the tenant management of companies. You will undertake a range of duties including office functions such as processing invoicing, balancing finances and generating lease agreements from templates. You will also undertake tenant support functions such as processing site passes, managing meeting rooms and bookings and managing office inventory e.g. furniture. We are looking for someone with attention to detail as this role involves financial and contractual elements. There is an element of customer-facing activities, and no two days are the same, so we are looking for someone with flexibility in their approach to work. There is an opportunity to expand within the role by generating and producing reports and managing data.

Further responsibilities will include:

• Keeping tenant management databases up to date.
• Producing lease agreements and facility-use contracts from template agreements.
• Raising invoices monthly to all tenants/customers.
• Ensuring invoices have been paid monthly and following up any non-payments and reporting to manager.
• Meet and greet new tenants.
• Maintaining the Tenant Portal.
• Collaborate closely with Estates and issue work orders for building maintenance.
• Collaborate closely with IT departments to ensure tenant requirements are met.
• Undertake regular building checks & report potential problems.
• Assist Health and Safety officers on H&S tours.
• Attending meetings and providing paperwork when required.
• Supporting events.

Person Specification:

The below criteria will be assessed at Shortlisting (S), Interview (I), or both (S&I).

Essential:

• Proficient in the use of MS Office 365, SharePoint, & data management in Excel spreadsheets. (S&I)
• Basic understanding of finance. (S&I)
• Excellent organisational and administration skills. (S&I)
• Attention to detail and accuracy. (S&I)
• The ability to work as part of a team, with willingness to support colleagues and share responsibilities as needed (I)
• Good verbal and written communication skills. (S&I)
• Ability to operate efficiently in a changing environment and to be flexible. (I)
• Ability to work on own initiative and skilled in time management. (I)

Employee Benefits:

We are offering this position with a whole host of benefits including:

• 30 days holiday (in addition to 10.5 bank holidays and privilege days).

• Flexible working hours.

• An excellent defined salary pension scheme.

• Easily accessible public transport links/ free parking.

• Excellent learning and development opportunities.

• Cycle to work scheme.

Link to more benefits: https://stfccareers.co.uk/rewards-and-benefits/

Please note, this role is only open to sponsorship where the individual currently holds a Skilled Worker visa assigned under a certificate of sponsorship prior to 5 April 2024. if you will require sponsorship to work in the UK, as part of your sponsorship application, you and any dependants travelling with you, will be required to pay costs directly to The Home Office for the application before you start your role with us. UKRI is normally able to reimburse some, or all of these fees after you have become an employee and this can be discussed with the Hiring Manager. For more information, please visit https://www.gov.uk/skilled-worker-visa/how-much-it-costs or contact Recruitment@ukri.org.

Join us and discover what’s possible!

UKRI - UK Research and Innovation

UKRI is an organisation that brings together the seven disciplinary research councils, Research England and Innovate UK. Together, we build an independent organisation with a strong voice and vision ensuring the UK maintains its world-leading position in research and innovation.

Supporting some of the world’s most exciting and challenging research projects, we develop and operate some of the most remarkable scientific facilities in the world. We are pushing the frontiers of human knowledge through fundamental research and delivering benefits for UK society and the economy through world-class research, skills and business-led innovation.

More information can be found at www.ukri.org

Choosing to come to work at UKRI means that you will have access to a whole host of benefits from a defined benefit pension scheme, excellent holiday entitlement, access to employee shopping/travel discounts and salary sacrifice cycle to work scheme. For more details, visit benefits of working for UKRI

How we support EDI in the workforce

At UKRI, we believe that everyone has a right to be treated with dignity and respect, and to be provided with equal opportunities to thrive and succeed in an environment that enables them to do so. We also value diversity of thought and experience within inclusive groups, organisations and the wider community. For further information, please visit ‘How we support EDI in the workforce’.

Disability Confident Employer

As users of the disability confident scheme, any candidate who opts into the scheme and best meets the essential criteria, will be shortlisted for interview. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

How to apply

Online applications only preferred for this role. Please submit a CV and covering letter which clearly outlines how you fulfil the criteria specified along with your motivation for UKRI and the role. Ensure that the job reference number is included in the filename description of each document uploaded. Note that failure to address the above criteria or submit an application without a covering letter may result in the application not being considered. Assessment will only be based upon the content of your submitted covering letter and CV and not the ‘experience’ section of the application.

UKRI seeks to ensure it creates and maintains a system of openness, fairness and inclusion – a collaborative, trusted environment, which is attractive to and accessible to everyone who is interested in developing their career with us.

Artificial intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be rejected and internal candidates may be subject to disciplinary action.

As part of the pre-employment checks there is a requirement to undergo Baseline Personnel Security Screening. BPSS is a pre-condition of employment and failure to achieve it may mean that the employment offer is rescinded. UKRI reserves the right to run, or re-run, security clearance as required during the course of employment.