Job Description

Handle all types of day-to-day administration activities within engineering service departments including controlling the meeting schedules, issue weekly reports and other reports, handling required gate passes for contractors and visitors and documents approvals from all in charge management team. 

Minimum Qualifications

B.Sc. in business administration from a recognized university.

Minimum 5 years Gulf state experience is mandatory

Proficiency in English Language (Speak, Read, and Write)

Minimum Work Experience

6 years work experience in refinery or petrochemical Oil and Gas plant

Should have working experience in SAP (PM/MM) and MS Office.

Good understanding on safety requirements and applying safe work practices during scheduling.

Strong co-ordination, positive attitudes & interpersonal skills

KEY ACCOUNTABILITIES:
Arrange and coordinate the meetings for engineering services department requested by management
Schedule appointments and coordinate arrangements for meetings and conferences.
Monitor and coordinate the departments Training requirement, seminars, and annual leave.
Prepare the departments reports for the weekly management meeting.
Prepare the official documents within other departments and for external as requested
Handle the IT requests from all ESD requesters.
Arrange the requested communications for visa arrangement, transportations, gate pass and official document renewals.
Maintain records of Departments office files in accordance with internal procedures.
Facilitate the signatories of departments documents.
Capable of prioritizing tasks, multi-tasking, and time-management.
Speak and write proficiently and English.
Arrange and coordinate the meetings for engineering services department requested by management
Schedule appointments and coordinate arrangements for meetings and conferences.
Monitor and coordinate the departments Training requirement, seminars, and annual leave.
Prepare the departments reports for the weekly management meeting.
Prepare the official documents within other departments and for external as requested
Handle the IT requests from all ESD requesters.
Arrange the requested communications for visa arrangement, transportations, gate pass and official document renewals.
Maintain records of Departments office files in accordance with internal procedures.
Facilitate the signatories of departments documents.
Capable of prioritizing tasks, multi-tasking, and time-management.
Speak and write proficiently and English.