Job Description

Key Details

• Job Title: Administrator
• Hours: 8:30am to 5:00pm Monday to Friday
• Role Type: Temporary
• Contract: 3 Month FTC
• Location: Shap Road, Kendal, LA9 6RU

Principal Accountabilities:

Data Entry & System Maintenance

• Accurately input and maintain data across procurement and fleet management systems
• Update supplier records, including company names, addresses, and bank details
• Ensure all system data is current, consistent, and compliant with internal standards

Procurement Administration

• Raise purchase orders (POs) in line with company procedures
• Receipt POs upon delivery confirmation, ensuring accurate matching of goods/services
• Maintain organised records of all procurement transactions

Shipping & Logistics Support

• Prepare, create, and file shipping documentation (eg. Commercial invoices & packing slips)
• Support the booking of vehicles and transport arrangements as directed by the Procurement Manager

Fleet & Spreadsheet Management

• Update and maintain fleet spreadsheets, ensuring vehicle data is accurate and up to date
• Track bookings, availability, and utilisation data where required

Document Control & Filing

• Maintain structured and accessible digital and/or physical filing systems
• Ensure all procurement and shipping documents are stored in line with company policies
• Support audit readiness by ensuring documentation is complete and traceable

Skills and Knowledge required:

• Strong administrative and organisational skills, with excellent attention to detail
• Confident using computer systems and databases; able to learn new systems quickly
• Experience working with spreadsheets (e.g. data entry, basic formulas, maintaining structured datasets
• Good communication skills, with the ability to liaise effectively with internal teams and external suppliers
• Ability to work accurately and efficiently when handling repetitive or high-volume administrative tasks
• Good time-management skills, able to prioritise tasks and meet deadlines
• High level of accuracy and commitment to maintaining data integrity and confidentiality
• Comfortable working independently as well as part of a team
• Understanding of procurement or logistics processes is beneficial but not essential

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