Job Description

GENERAL DESCRIPTION:

Provide administrative and clerical support within the district office. Performs duties in the pay roll, benefits and supply support to the branch office and all supported accounts. Processes all new hire personnel to include verification of qualifications and preparation of personnel files. Performs other duties as assigned by the management team.

RESPONSIBILITIES/DUTIES:

Essential functions may vary depending on department size, organizational structure and/or geographic location. Reasonable accommodations may be made to allow differently-abled individuals to perform the essential functions of the job. Other duties, not listed below, may also be assigned. The incumbent:

• Controls the daily administrative operation of the branch office under the direction of the management team. Primary reception duties for both walk in traffic and telephonic communications. Maintains operational hours of 0800 -- 1600, Mon -- Fri.
• Daily reviews and records payroll hours worked, attendance tracking and handles any discrepancies with the duty Supervisors or the employee.
• Will maintain employee information, personnel tracking information and post updates to the server for office use
• Point of contact for supply requests and fulfillment, will maintain appropriate supply levels to support operational needs.
• Maintains personnel records and ensures proper filing and safekeeping of employee privacy based on corporate policy and local filing procedures. Responsible for employee file compliance.
• Will be assigned projects from time to time, and will have to meet operational time constrains and provide updates as requested.
• Perform LiveScan electronic fingerprinting for both internal and external customers, and ensure electronic submission and as needed hard copy printing. Additionally conduct equipment checks and maintenance to ensure maximum availability.
• Liaison with corporate HR on all personnel matters concerning Officer pay, benefits, leaves of absence, employment verification, garnishments and FMLA .
• Meets regularly with managers to proactively address administrative, personnel and payroll matters.
• Carries out all responsibilities in an honest, ethical and professional manner.
• Other duties as assigned.

SUPERVISORY DUTIES:

No Supervisory duties assigned to this position.

Qualifications

The Administrator will be responsible for supporting daily operational and administrative functions to ensure efficient staffing and event execution. Primary duties include:

• Staffing & Scheduling:
  Responsible for hiring event personnel, creating and maintaining event schedules, and ensuring all shifts are properly staffed. Communicates schedule updates and changes to employees in a timely and effective manner.

• Administrative Office Support:
  Provides clerical and administrative support within the office, including documentation management, filing, and general office coordination. This includes getting certified as a Fingerprint Technician to help with fingerprinting.

• Payroll, Billing & Check‑In Oversight:
  Manages employee check‑in procedures during events and ensures proper timekeeping in accordance with AFS and venue policies. Oversees payroll and billing accuracy and supports necessary reconciliation tasks.

• New‑Hire Processing:
  Assists with the completion and processing of new‑hire paperwork and supports HR functions as assigned.

• Schedule Coordination & Communication:
  Acts as the point of contact for new schedule requests and ensures coverage needs are fulfilled. Maintains regular communication with management regarding staffing levels, scheduling status, and operational updates.

• Attendance Monitoring:
  Records and reports employee attendance issues, including call‑offs, late arrivals, and no‑shows during events.

• Policy Compliance:
  Ensures all staff adhere to clock‑in/clock‑out and attendance procedures consistent with AFS and venue policies.

This role may vary depending on department size, organizational structure, and geographic location. Reasonable accommodations may be provided to support individuals with disabilities in performing essential job functions.