Job Description

WEPA is a leading manufacturer in the paper converting industry, committed to quality, innovation, and sustainability. We specialise in transforming raw paper materials into high‑performance, finished products used across a wide range of sectors. We’re looking for a dedicated and experienced Administrator to support our HR Manager in delivering exceptional people services across our manufacturing business unit.

This is an excellent opportunity for a motivated and organised individual who enjoys working with people, processes, and systems within a fast-paced environment.

Your responsibilities:

Administration

• Maintain up‑to‑date and accurate employee records in line with GDPR and company policy.
• Support the full employee lifecycle, including recruitment, onboarding, contract changes, and leavers.
• Maintain and update employee details on the HR/People Management System and within personnel files.
• Draft offer letters, contracts of employment, and other HR‑related documentation.
• Assist with maintaining HR databases and generating reports (e.g., sickness absence, turnover, compliance).
• Respond to routine employee queries regarding HR policies and procedures.
• Monitor annual leave, sickness absence, and other types of leave using HR systems.
• Organise Occupational Health referrals and manage scheduled reviews.
• Monitor and manage the HR inbox, responding to general enquiries in a timely manner.
• Maintain accurate and compliant right to work records.

Recruitment Support

• Post job adverts on external job boards and internal platforms.
• Schedule interviews and liaise with hiring managers, candidates, and recruitment agencies.

Support pre‑employment checks, including right‑to‑work verification and reference requests.

Your profile:

• Experience in an HR or administrative role is desirable.
• Strong organisational skills with excellent attention to detail.
• Able to handle multiple tasks and work to deadlines.
• Confident communicator with a proactive, customer‑focused approach.
• Comfortable working with HR systems and Microsoft Office applications.

What else we offer:

Discounted staff sales We offer discounted hygiene paper for sale to our employees.

The WEPA Group is a future-oriented European family business specialising in the production and distribution of sustainable hygiene paper. WEPA offers sustainable and innovative hygiene solutions that provide a safe feeling of hygiene and contribute daily to the well-being of millions of people. With around 4,300 employees, the WEPA Group manufactures hygiene products such as toilet paper, paper towels, tissues and napkins at 14 European sites.

A sustainable personnel policy has played a central role in this for more than 75 years. We consistently invest in the qualification of our employees, point out individual career and development opportunities and promote them. We are convinced of one thing:

our employees are and will remain our most important success factor.