Job Description

Posting number: 202610856

Department: VIRGINIA COOPERATIVE EXTENSION SERVICE

Division: PARENTING EDUCATION

Job classification: Administrative Technician /B21

Posting type: Open

Categories: Administration

Summary

Virginia Cooperative Extension (VCE)-Prince William is seeking an organized, service-oriented Administrative Technician to support the Parent Education Program. This part-time benefitted County position helps families access classes and services while keeping registration, records, class logistics, and routine fiscal processes accurate and on schedule.

About This Role: The Administrative Technician is a primary administrative contact for Parent Education participants, instructors, referral partners, and the public. The position works closely with the Parent Education Program Manager and program team to support day-to-day operations.

Key responsibilities include:

• Process walk-in and electronic registrations; respond to routine telephone, email, and in-person inquiries; collect and receipt program fees; and send confirmations, reminders, and schedule changes.
• Maintain the participant database and registration system, including registration, attendance, and class-completion data, and prepare routine completion documentation and certificates.
• Prepare participant rosters and class surveys; maintain the Prince William County web scheduling page; and support class schedules, instructional materials, room arrangements, and routine program communications.
• Prepare most program deposits, maintain supporting records, and coordinate independent verification of deposits.
• Serve as the program procurement card (P-card) holder, make authorized purchases, maintain required documentation, and submit complete P-card records to VCE Business Services for allocation and subsequent approval.
• Reconcile assigned Parent Education financial records and accounts, research discrepancies, and coordinate follow-up with Business Services and program leadership.
• Maintain SharePoint files, spreadsheets, participant and class records, and other program documentation in accordance with confidentiality and records-management requirements.
• Provide general administrative support to the Program Manager and program team and occasional logistical support for evening or weekend program activities.

Minimum Requirements: High school diploma or G.E.D.

Preferences:

• Two or more years of experience providing administrative and customer-service support in an office, educational, human-services, nonprofit, government, or similar environment.
• One or more years of experience managing registrations, schedules, participant or client records, or program databases.
• One or more years of experience handling payments, receipts, deposits, procurement-card transactions, purchasing documentation, or similar financial records.
• One or more years of experience reconciling accounts or financial transactions and researching or resolving discrepancies.
• Two or more years of experience using Microsoft 365 or comparable business applications in a professional setting, particularly Outlook, Word, and Excel; experience with Teams and SharePoint is desirable.
• Professional working or conversational proficiency in Spanish.

Work Schedule: Part-time benefitted, Monday through Friday. The current County position report lists the position at 0.79 FTE (1,540.5 annual hours). Specific daily hours will be established by the supervisor based on authorized position hours and program and office coverage needs. Occasional evening or weekend work may be required to support program activities.

Hiring Salary Range: $24.50–$26.00 per hour

We also offer great benefits including:

·401a and 457 retirement savings and investment plans

·Paid Annual Leave

·Paid Personal Leave

·Paid Sick Leave

·Paid Holidays

·Optional Group Medical, Dental, & Vision Plans

·An Employee Assistance Program (EAP)

·Career Development Opportunities

At-will employment: Positions at Virginia Cooperative Extension-Prince William are in the exempt service of Prince William County. If appointed to the position, employment is at will and may be ended by the employee or employer at any time for any lawful reason, with or without notice.

NOTE: The above position description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department. To view the class description in its entirety Click here for the class description

Prince William County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

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