Administrative Support Specialist – For our Inside Sales Team
Location: Beaverton, OR | Status: Full-Time | $20–$22/hr DOE
Pacific Office Automation, the largest independently-owned document imaging and technology dealer in the nation, is looking for an organized, detail-oriented Administrative Support Specialist to join our Inside Sales team. This role plays a critical part in ensuring smooth day-to-day operations for our sales representatives and enhancing the overall customer experience.
If you're someone who thrives in a fast-paced, team-oriented environment and loves being the go-to resource for administrative support, we want to hear from you!
What You'll Do:
Provide administrative support to the Inside Sales team, including scheduling meetings, processing sales documentation, and organizing internal communications
Assist with customer onboarding, order entry, and tracking of sales pipeline activities
Handle accounts receivable tasks, including invoicing, payment follow-ups, and maintaining accurate customer records
Answer high-volume phone calls and emails from customers and vendors, ensuring professional and timely responses
Update and maintain CRM systems and Excel spreadsheets for tracking leads, orders, and sales performance
Prepare and format reports, presentations, and documents as requested by sales leadership
Work closely with internal departments (logistics, service, finance) to coordinate and streamline customer delivery and installation processes
Troubleshoot customer inquiries and escalate issues appropriately
Help manage inventory and supplies related to sales documentation and promotional materials
What You Bring:
2+ years of experience in an administrative, customer service, or sales support role
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Strong written and verbal communication skills
Excellent time management and multitasking ability
High attention to detail and accuracy in data entry
Ability to work independently and as part of a collaborative team
Why You’ll Love Working Here:
Be part of a high-performing sales team that values your contributions
Access to ongoing training and professional development
Growth opportunities into senior administrative or operational roles
Friendly and team-focused work culture
Comprehensive benefits package:
Medical, Dental, Vision, and Life Insurance
401(k) with employer match
Paid Vacation, Sick Leave, and PTO
FSA/HSA Programs
Starting Pay: $20–$22/hr DOE
Opportunity to grow with Inside Sales and beyond!
Diversity and Inclusion at POA
At Pacific Office Automation, we’re proud of our inclusive workplace. We believe our employees' diverse backgrounds and experiences drive our innovation and success. We are committed to creating an environment where all voices are heard and respected.
Join a company where your administrative skills are truly valued — and where you can grow! Apply today.
#LI-Onsite
Our Mission
Pacific Office Automation is dedicated to the belief that a team of individuals who constantly challenge each other will develop the skills and manpower necessary to solve any problem, whether it’s for the customer, the company, or the community.
Pacific Office Automation started in 1976 in Portland, Oregon, selling copy machines. Over forty years later, we are a recognized leader in office management solutions, offering state-of-the-art technology and award-winning customer service that has helped us grow to 35 offices throughout Oregon, Washington, California, Arizona, New Mexico, Utah, Colorado, Idaho, Nevada, and Texas.
Our Motto: Problem Solved
At Pacific Office Automation, our motto is: “Problem Solved.” That means providing custom office solutions that are fast, efficient and secure. The result: a connected and highly productive office that functions at top efficiency, whether it’s a one-person shop that wants document management advice or a Fortune 500 company concerned with network security.
Although we're now the largest private dealership in the nation, we believe in maintaining an intensely local focus. We do this by building partnerships with our customers, investing in our employees, and giving back to our communities.
