Job Description

Function

The role in question will be based in the Permits and Authorisations South Unit within the Grid Relations department of the Grid Solutions division. The role entails:

• providing technical and administrative assistance for the preparation and compilation of administrative files for authorisations and permits (including planning, environmental and single permits), as well as the entry, management and monitoring of databases.

This role involves the following main tasks:

• The preparation and compilation of administrative files for authorisations and/or permits, and their submission to and follow-up with the relevant authorities (environmental permits, single permits, combined permits, town planning permits, state land authorisations, nature/heritage authorisations, etc.), primarily for the Walloon Region and, where applicable, the Brussels Region, as well as at federal level (road-use permits, declarations of public utility), working in close collaboration with the technical departments Program Management, Assets and the Grid Relations department.
• Monitoring administrative procedures both before and after permits have been granted (including recording in the relevant register).
• Entering data relating to granted permits into the database (SAP), and managing and monitoring this database (particularly within the context of ensuring compliance with environmental measures under an Energy Management Strategy (EMS) system (and more specifically ISO 14001)), as well as coordinating content provided by various internal stakeholders at Elia.
• Drafting official correspondence of the highest standard in terms of both form and content, in order to provide the relevant authorities and third parties with an appropriate response.
• Establishing the necessary contacts, both internally with the various departments within Elia (such as the infrastructure teams, the Property department, the Legal department, etc.) and with our external contacts (collaboration with our subcontractors, architects and the various local authorities, road authorities, etc.) to ensure the best possible follow-up of the applications submitted.
• Attending certain internal meetings, in consultation with project managers and our planning permission expert, in order to identify the planning permissions required to carry out the projects and to ensure the planning and completeness of the relevant applications.
• Attending certain internal meetings and initiatives, in consultation with the regional manager, to identify and work towards improving internal processes to ensure optimum and efficient submission of permit amendments, thereby ensuring the completeness of such applications and their long-term compliance with town planning and environmental regulations.
• Managing and updating databases relating to various authorisations and permits: ensuring information is accurate, making documents available on the department’s server, and filing and archiving these documents (permits, official correspondence, agreements, etc.) so that the information is accessible to the whole team and other relevant departments.
• Providing administrative support to the Permits and Authorisations managers throughout all pre-application procedures, the preparation of the permit application and the execution of the works.

Your Profile

• You hold a bachelor’s degree or have equivalent experience (case manager)
• You have at least two years’ professional experience
• You have knowledge of environmental coordination or equivalent experience
• Knowledge of environmental and town planning legislation, backed by relevant experience, would be an asset
• You have good database management skills (SAP) or are willing to acquire them, having already demonstrated an aptitude for and openness to this type of skill (e.g., entering data into a database, monitoring it, etc.)
• You are interested in technical matters
• You are French-speaking and preferably have a good knowledge of Dutch or are willing to learn Dutch.
• You have strong writing skills
• You are methodical, organised and thorough
• You are able to work independently
• You are a team player
• You enjoy taking the initiative
• You have a sound knowledge of MS Office (Word, Excel and Access) and Outlook
• You hold a Category B driving licence

Offer

• Salary: a competitive salary package, year-end bonus, double vacation pay, meal vouchers (€10 per working day), eco-vouchers, year-end vouchers as well as bonuses based on individual and group results.
• Insurance: group insurance, hospitalisation insurance and ambulant care for the whole family.
• Vacation: you will be entitled to 20 vacation days and 12 additional vacation days.
• Communication: you will be given an iPhone, a phone subscription (for work and private use) and a laptop.
• Mobility: you will be given a season ticket for public transport or a contribution to the cost of commuting to and from work (66% of the cost of a second-class monthly train season ticket).
• Elia shares: Elia will give you the opportunity to subscribe to shares with a discount of 16.66% on the average share price.

Location

You will work from the Monnoyer site (Brussels) with the possibility of homeworking.