UCLA Health

Administrative Supervisor - Specialties, Calabasas

UCLA Health  •  $31.51/hr  •  Onsite  •  1 day ago
Apply
AI can make mistakes so check important info. Chat history is never stored.

Job Description


General Information

Work Location: Calabasas, CA, USA

Onsite or Remote

Fully On-Site

Work Schedule

Monday - Friday 8:30am-5:30pm

Posted Date

05/27/2026
Salary Range $31.51 - 62.64 Hourly

Employment Type

2 - Staff: Career

Duration

Indefinite

Job #

30811


Primary Duties and Responsibilities

Under the supervision of the Administrative Director or Manager, this role serves as the Team Leader for an assigned area. The position coordinates the activities of staff supporting the clinic and works closely with faculty and residents to support high-quality patient care, resident education, and patient satisfaction. Responsibilities also include performing a full range of administrative and support functions, such as assisting with the coordination of patient flow from registration through discharge. As an integral member of the clinic team, this role helps ensure efficient outpatient operations and a positive experience for patients.

Salary Range: $31.51-62.64/hourly


Job Qualifications


Required:

  • Team Building Skills to include prior supervisory experience
  • Working knowledge of medical insurance plans and types of coverage provided
  • Working knowledge of Epic CareConnect systems to complete on-line transactions, including appointment scheduling, procedure scheduling, the encounter registration system, hospital lab results and medical reports
  • Knowledge of Medical Terminology
  • Ability to maintain Charge Worklist in CareConnect
  • Ability to maintain Charge Document Reconciliation Process
  • Ability to work effectively with patients, physicians and staff in a diplomatic and professional manner in order to maximize suite operations.
  • Skill in prioritizing assignments and managing multiple tasks.
  • Ability to work effectively as a member of a team in order to provide effective patient care.
  • Skill in monitoring complex clinician appointment schedules.
  • Ability to elicit salient clinical information such as presenting complaints from patients and referring professionals, and make appropriate assignments based on established guidelines.
  • Skill in listening perceptively, conveying awareness and responding to patients and visitors with health concerns using tact and discretion.
  • Skill in speaking clearly and distinctly in person and over the telephone, using appropriate grammar and vocabulary in order to share information, effectively communicate, share and obtain information with persons from diverse social, economic and cultural backgrounds.
  • Ability to triage patient issues to achieve resolution.
  • Ability to interact diplomatically and sympathetically with patients, their families, and the general public in a high volume, continuous public contact setting.
  • Skill in performing with frequent interruptions and/or distractions including the ability to accept equivocal circumstance and respond to changing priorities and deadlines.
  • Typing ability to prepare forms, manuscripts and correspondence with speed and accuracy.
  • Skill in operating a computer including work processing software and the ability to enter and maintain accurate patient appointments and schedules utilizing an on-line computer database system.
  • Ability to maintain equanimity in the face of resistance, indifference and hostility.
  • Skill in working independently and following through on assignments with minimal direction and in setting priorities which accurately reflect the relative importance of assignments.
  • Ability to accept directions from supervisors and act promptly.

Preferred:

  • Spanish speaking skills

As a condition of employment
, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer.

Current/former UC employees are subject to a personnel file review.
UCLA Health

About UCLA Health

For more than half a century, UCLA Health has provided the best in healthcare and the latest in medical technology to the people of Los Angeles and throughout the world.

Comprised of Ronald Reagan UCLA Medical Center, UCLA Medical Center Santa Monica, Resnick Neuropsychiatric Hospital at UCLA, UCLA Mattel Children's Hospital, UCLA West Valley Medical Center and the UCLA Medical Group with its wide-reaching system of primary-care and specialty-care offices throughout the region, UCLA Health is among the most comprehensive and advanced healthcare systems in the world.

Our physicians are world leaders in the diagnosis and treatment of complex illnesses, and our hospitals are among the best in the country. Consistently ranked one of the top ten hospitals in the nation and the best medical center in the western United States by U.S. News & World Report, Ronald Reagan UCLA Medical Center is at the cutting edge of biomedical research, and our doctors and scientists are leaders in performing pioneering work across an astounding range of disciplines, from organ transplantation and cardiac surgery to neurosurgery and cancer treatment, and bringing the latest discoveries to virtually every field of medicine.

Industry
Healthcare & Social Services
Company Size
10,000+ employees
Headquarters
Los Angeles, CA
Year Founded
1955
Social Media