Work Location: Los Angeles, CA, USA
Onsite or Remote
Fully On-Site
Work Schedule
Monday – Friday, 7:30am – 4:00pm
Posted Date
02/23/2026
Salary Range $70900 - 145200 Annually
Employment Type
2 - Staff: Career
Duration
Indefinite
Job #
27830
Join our team as an Administrative Supervisor and play a key leadership role in ensuring the smooth, efficient operation of the Business Office within the Department of Pathology & Laboratory Medicine. In this role, you will oversee a team that provides comprehensive administrative and business support to 57 cost centers, helping drive excellence in purchasing, accounts payable, recharge processes, and daily operational activities.
You will serve as a key partner to the Director of Laboratory Operations and collaborate closely with internal partners such as Purchasing, Accounts Payable, and SPD to resolve issues, streamline processes, and support department-wide financial and administrative functions. Primary duties include:
•Lead, mentor, and supervise the administrative support staff within the Business Office.
•Oversee core business processes, including purchasing, accounts payable, sundry debtor and recharge billing, employee parking administration, and key database management.
•Collaborate with Purchasing, Accounts Payable, SPD, and other partners to resolve issues related to EMPAC, credit holds, missing merchandise, and other operational concerns.
•Approve and/or prepare a variety of business and financial documents, including FSRs, TSRs, check requests, travel expense vouchers, copy center requests, business card orders, department deposit records, recharges, and petty cash reimbursements, following up as needed.
Salary Range: $70,900.00 - $145,200.00/year
•At least two years of experience providing administrative or business operations support.
•Working knowledge of purchasing, accounts payable, and financial transaction processes.
•Ability to analyze, monitor, and reconcile expenses or financial statements.
•High attention to detail and accuracy in reviewing paperwork, financial transactions, and administrative documentation.
•Strong interpersonal and communication skills; ability to work collaboratively with internal and external partners.
•Prior experience supervising or leading administrative staff, including training, workflow coordination, and performance oversight – highly preferred.
•Experience working in a healthcare, academic, or laboratory environment – preferred.
•Bachelor’s degree in Business Administration, Healthcare Administration, or related field – preferred.
As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer.
For more than half a century, UCLA Health has provided the best in healthcare and the latest in medical technology to the people of Los Angeles and throughout the world.
Comprised of Ronald Reagan UCLA Medical Center, UCLA Medical Center Santa Monica, Resnick Neuropsychiatric Hospital at UCLA, UCLA Mattel Children's Hospital, UCLA West Valley Medical Center and the UCLA Medical Group with its wide-reaching system of primary-care and specialty-care offices throughout the region, UCLA Health is among the most comprehensive and advanced healthcare systems in the world.
Our physicians are world leaders in the diagnosis and treatment of complex illnesses, and our hospitals are among the best in the country. Consistently ranked one of the top ten hospitals in the nation and the best medical center in the western United States by U.S. News & World Report, Ronald Reagan UCLA Medical Center is at the cutting edge of biomedical research, and our doctors and scientists are leaders in performing pioneering work across an astounding range of disciplines, from organ transplantation and cardiac surgery to neurosurgery and cancer treatment, and bringing the latest discoveries to virtually every field of medicine.
