Position Information

The Administrative Supervisor is a leadership role within a department, tasked with overseeing and coordinating administrative operations, managing staff, and ensuring that all administrative functions align with the goals and objectives of the agency. This position requires advanced skills in office management, staff supervision, project management, and operational improvement. The Administrative Supervisor will be responsible for leading a team of administrative professionals, enhancing workflows, and ensuring compliance with state regulations and agency policies.

Primary Responsibilities

Supervise, train, and provide guidance to administrative staff, ensuring tasks are completed effectively and efficiently.
Evaluate staff performance, provide feedback, and facilitate staff training to ensure continuous improvement.
Assign and prioritize tasks to administrative staff based on departmental needs, ensuring that workflows are managed appropriately and deadlines are met.
Oversee the daily administrative operations of the department, ensuring that all activities run smoothly and in compliance with agency policies.
Develop and implement procedures to streamline office operations, improve efficiency, and maintain consistency across all administrative functions.
Ensure the efficient use of office resources, including supplies, equipment, and facilities.
Maintain accurate records of inventory, equipment maintenance, and other office resources to ensure operations are not disrupted.
Identify areas for process improvement and implement strategies to enhance efficiency, accuracy, and overall service delivery.
Draft and disseminate internal communications, including memos, reports, and updates, to ensure staff members are informed and aligned with agency objectives.
Coordinate meetings and events with external partners, managing logistics and ensuring that all parties are properly informed.

Knowledge and Skills

Strong experience in managing staff performance, providing feedback, and fostering a collaborative and supportive work environment.
Excellent organizational skills, with the ability to manage multiple projects, priorities, and deadlines.
Attention to detail and a focus on ensuring high-quality, accurate work.
Strong problem-solving abilities, with the capacity to address complex issues, evaluate alternatives, and implement practical solutions.
Excellent verbal and written communication skills, with the ability to interact with individuals at all levels of the organization and external stakeholders.
Skilled in drafting clear, concise reports, memos, and other communications.
Skilled at organizing workflows, assigning tasks, and managing office operations to maximize productivity.
Advanced proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and other office software.

Minimum Qualifications

Licensure/Certifications

N/A
OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.