Job Description

Administrative Supervisor

Location: Los Angeles, CA (Hybrid)
Compensation: $85,000 – $105,000 base + bonus + full benefits
Employment Type: Full-Time, Direct Placement
Visa Sponsorship: Not available

About the Opportunity

HireNow Staffing is partnering with a top-tier law firm to identify a seasoned Administrative Supervisor to support its Los Angeles office. This role is not a traditional administrative or paralegal position—it is an operational leadership role designed for professionals with law firm or professional services experience who understand how to manage people, processes, and office operations at scale.

Reporting to the Director of Business Operations, the Administrative Supervisor will serve as a key on-the-ground leader, ensuring the smooth execution of daily administrative functions while supporting firmwide initiatives locally. The ideal candidate brings proven supervisory experience, exceptional organizational judgment, and a demonstrated history of role stability

What You'll Be Responsible For

Administrative Leadership & Team Supervision

• Supervise and guide administrative staff, providing clear direction on workflow, priorities, coverage, and resource allocation

• Coach and support team members to maintain high service standards, accountability, and responsiveness

• Participate in recruiting, interviewing, onboarding, and integration of new administrative staff

Office Operations & Local Execution

• Oversee daily administrative operations for assigned departments, which may include Office Services, Facilities, and Reception

• Ensure operational consistency with firm policies while addressing the unique needs of the local office

• Serve as a central point of coordination for office logistics, staffing changes, and operational updates

Firm Initiatives & Project Management

• Lead local execution of firmwide initiatives such as office moves, renovations, maintenance projects, and security-related efforts

• Plan and manage office events, programs, and internal initiatives that support engagement and collaboration

• Support orientation and integration of new attorneys and staff into the office environment

Budgeting, Vendors & Reporting

• Assist with departmental budget planning, expense tracking, and cost control

• Maintain relationships with external vendors and service providers; monitor service levels and resolve issues

• Maintain accurate records, spreadsheets, databases, and reporting materials related to administrative operations

Operational Support & Flexibility

• Update systems and processes related to office moves, staffing changes, and operational transactions

• Support additional office projects, initiatives, and events as needed

• Work extended or non-standard hours when required to support business needs

What Makes You a Strong Fit

Required Qualifications

• Minimum of 6 years of experience in a law firm or professional services environment (required)

• At least 2 years of people management or supervisory experience

• Demonstrated experience overseeing office operations, facilities, or administrative services

• Proven job stability and long-term tenure in prior roles

Preferred Qualifications (Strongly Emphasized)

• Bachelor's degree

• Experience supporting mid-to-large law firm offices

• Comfort managing multiple operational priorities simultaneously

• Experience partnering with firmwide operations, facilities, or business services teams

Core Proficiencies

• Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

• Working knowledge of budget planning, tracking, and reconciliation

• Understanding of office administration and services best practices within legal or professional services environments

• Familiarity with records management, preferably in a legal setting

• Strong organizational judgment, discretion, and attention to detail

Why This Role

This is an opportunity to step into a visible leadership role within a prestigious firm where administrative excellence directly impacts attorney productivity and client service. You'll work closely with firm leadership, manage meaningful initiatives, and play a key role in maintaining a polished, well-run office environment.

HireNow Staffing Disclaimer

HireNow Staffing is acting as a direct placement partner for this role. All candidate information is handled confidentially and evaluated against defined requirements. This job description outlines the general scope of responsibilities and qualifications. Duties may evolve based on firm needs and operational demands. Only candidates meeting core qualifications will be considered for interview.

https://www.careers-page.com/hirenow-stafffing-inc/job/5WWXR945